Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Council Chambers

Agenda — 31 items

1. 1 For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. 2 How to observe the Meeting (no public comment):
3. 3 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
4. 4 How to submit written Public Comment for items on the agenda: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting.
5. 5 How to provide spoken Public Comment during the Committee Meeting:
6. 6 Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
7. A. City Council (City Clerk)
8. 1. Review Final Agenda
9. 9 Review August 12, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) ROGC 25-231
10. 2. Review Draft Agenda
11. 11 Review August 19, 2025 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) ROGC 25-232
12. 12 Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
13. B. Consent Calendar
14. 1. The Public Record for June 5, 2025 - July 31, 2025. (City Clerk) ROGC 25-233
15. 2. Special Joint Meeting Between the City of San José and Santa Clara Valley Water District. ROGC 25-234
16. 3. Retroactive Approval of the Purchase of District 4 Stars Gala Award. (Cohen) ROGC 25-235
17. 4. Request to Travel and Excused Absence. (Foley) ROGC 25-236
18. 5. Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) ROGC 25-237
19. 6. Monthly Report of Activities for June and July 2025 (City Auditor) ROGC 25-238
20. 7. City Auditor’s Work Plan for Fiscal Year 2025-2026. (City Auditor) ROGC 25-239
21. 8. Request to Travel and Excused Absence. (Cohen) ROGC 25-241
22. 9. Request for an Excused Absence. (Campos) ROGC 25-242
23. 10. Approval of the Indian Flag Raising and Tower Lighting Sponsored by Council Districts 8 and 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas and Casey) ROGC 25-243
24. C. Rules Committee Reviews, Recommendations and Approvals
25. D. Open Forum
26. 26 Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
27. E. Adjournment
28. 28 The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
29. 29 All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
30. 30 To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
31. 31 Access the video, the agenda and related reports for this meeting by visiting the City's website.