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*Rules & Legislation Committee

March 7, 2024 ·10:30 AM SUPPLEMENTAL

City Council Chamber, 3rd Floor

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 35 items

  1. 1 The Public May Observe And/Or Participate In This Meeting Many Ways. OBSERVE: • To observe, the public may view the televised video conference by viewing KTOP channel 10 on Xfinity (Comcast) or ATT Channel 99 and locating City of Oakland KTOP - Channel 10 • To observe the meeting online from the City’s Agenda Meeting Calendar, at the noticed meeting time, please click on https://oakland.legistar.com/calendar.aspx and click on the “In Progress” link under “Video” for the corresponding meeting. • To observe the meeting by video conference, please click on this link: https://us02web.zoom.us/j/85644242981 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 856 4424 2981 If asked for a participant ID or code, press #. PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM . ALL MEMBERS OF THE PUBLIC WISHING TO SPEAK MUST FILL OUT A SPEAKER CARD FOR EACH ITEM. SPEAKERS' CARDS MUST BE RECEIVED BY THE CITY CLERK. COMMENTS ON ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING. ELECTRONIC SPEAKER CARDS/PUBLIC COMMENTS: • eComment. To send your comment directly to Council members and staff BEFORE the meeting starts please click on https://oakland.legistar.com/calendar.aspx and click on the “eComment” link for the corresponding meeting. Please note that eComment submission closes twenty four (24) hours before posted meeting time. • To Comment In Person, Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called. • To Submit An Electronic Speaker Card, Members Of The Public Must (1) Visit The City Of Oakland Meeting Calendar Website At: https://oakland.legistar.com/Calendar.aspx (2) Click the hyperlink labeled ‘eComment’ in the far right column of the meeting you wish to participate in, (You Will Be Redirected To The Specific Meeting Webpage); And (3) Register To ‘Sign In To Speak’ For Each Agenda Item(s) You Wish To Speak to. *To Be Recognized To Speak Via ZOOM, Electronic Speaker Cards Must Be Submitted and Received Before The City Clerk Reads the Item Into the Record. • Once You Have Submitted Your Electronic Speaker Card - To Comment Via Zoom, Your Zoom Profile Name Will Be Acknowledged To Speak When Public Comment Is Being Taken On A Eligible Agenda Item At The Presiding Officers Discretion. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Instructions On How To “Raise Your Hand” Is Available At: Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar. • To Comment By Phone, Upon Submitting An Electronic Speakers Card, Please Call On One Of The Above Listed Phone Numbers. You Will Be Prompted To “Raise Your Hand” By Pressing “*9” To Speak When Public Comment Is Taken. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Please Unmute Your Self By Pressing *6. If you have any questions, please email the Agenda Management Unit at cityclerk@oaklandca.gov - Office of the City Clerk
  2. 1 The Oakland City Council Rules & Legislation Committee convened at 10:47 A.M., with Council President Fortunato Bas presiding as Chairperson.
  3. 2 DEFINITION OF TERMS: • Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective. • Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action. • Consent Item shall mean, for the purposes of the City Council agenda: 1) approval of Council minutes, and 2) any action or informational item placed on a Council agenda for a Regular Meeting or Special Meeting (i) as a Consent Item by the Rules and Legislation Committee, (ii) pursuant to Rule 28, or (iii) that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval by the members who are present: Consent Item shall not include:1) any item having a high level of public interest or controversy as determined by the Standing Committee Chair, or the Rules and Legislation Committee, or pursuant to Rule 28; 2) any item that requires a public hearing or that otherwise is ineligible by law as a Consent Item. • Non-Consent Item shall mean, for the purposes of a City Council agenda for a Regular Meeting or Special Meeting, any action or informational item that:1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by a Standing Committee Chair, the Rules and Legislation Committee, or pursuant to Rule 28; or 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
  4. 1 Roll Call / Call To Order
  5. 4 COMMITTEE MEMBERSHIP:
  6. 2 Approval Of The Draft Minutes From The Committee Meeting Of February 22, 2024 24-0134 Accepted Pass
  7. 3 New Scheduling Items Accepted as Amended Pass
  8. 3.1 Subject: Abandoned Auto From: Councilmembers Kaplan, Jenkins And Council President Fortunato Bas Recommendation: Adopt A Resolution Appropriating A Total Amount Not To Exceed Eight Hundred Forty Thousand Four Hundred Ninety Dollars ($840,490) From Measure BB Funds To Improve Abandoned Auto Towing And Clear The Public Right Of Way Of The Blight And Hazard Of Abandoned Vehicles And Authorizing The City Administrator Or Designee To: (1) Negotiate And Execute An Agreement With Autura For Systems To Improve The Removal Of Abandoned Vehicles And Increase The Efficiency And Tracking Of Vehicle Towing For The City Of Oakland Including The Purchase Of Tow Management Software And Associated Professional Services, With An Initial Two Year Term, At A Cost Not To Exceed Two Hundred Thousand Dollars ($200,000) Per Year; (2) Allocate An Amount Not To Exceed Two Hundred Fifty Thousand Dollars ($250,000) To Cover Extra Personnel Costs To Remove The Backlog Of Abandoned Vehicles; (3) Allocate An Amount Not To Exceed One Hundred Ninety Thousand Four Hundred Ninety Dollars ($190,490) To Unfreeze A Parking And Mobility Management Division Program Analyst For The 2024-2025 Year; (4) Negotiate And Enter Into Additional Contracts For Towing Services With No Net Cost To The City; And (5) Waive The Multi-Step Competitive Proposal Solicitation Process And Local/Small Local Business Enterprise (L/SLBE) Program Requirements 24-0198 Scheduled
  9. 3.2 Subject: Honoring Lindsay Barenz, President Of Oakland Roots Sports Club From: Councilmember Reid And Council President Fortunato Bas Recommendation: Adopt A Resolution Honoring The Trailblazing Leadership Of Lindsay Barenz, President Of The Oakland Roots Sports Club, For Women’s History Month 24-0202 Scheduled
  10. 3.3 Subject: Celebrating Oakland Feather River Camp’s 100th Anniversary From: Councilmember Reid And Council President Fortunato Bas Recommendation: Adopt A Resolution In Celebration Of Oakland Feather River Camp’s 100th Anniversary Of Serving Youth And Families In Oakland And Throughout The East Bay 24-0203 Scheduled
  11. 3.4 Subject: Street Renaming For Ms. Regina Jackson From: Councilmember Jenkins And Councilmember Reid Recommendation: Adopt A Resolution Commemoratively Renaming International Blvd Between 82nd And 83rd Ave As ‘Regina Jackson Way’ Pursuant To The Policy And Criteria Established By Oakland City Council Resolution No. 77967 C.M.S. 24-0178 Scheduled
  12. 3.5 Subject: Resolution In Support Of California Senate Bill 903 (Skinner) From: President ProTempore Kalb Recommendation: Adopt A Resolution In Support Of California Senate Bill 903 (Skinner), That Would Prohibit The Distribution, Sale Or Offering For Sale Of Products Containing Intentionally Added Perfluoroalkyl And Polyfluoroalkyl (Also Known As Toxic Forever Chemicals) 24-0192 Scheduled
  13. 3.6 Subject: BAMBD Reports And Recommendations From: Councilmember Fife Recommendation: Adopt A Resolution Directing The City Administrator To Return To The April 23, 2024 Community And Economic Development Committee Meeting With Reports And Recommendations On The Following: (1) An Accounting Of Available City Funds To (A) Implement A Series Of Public Streetscape Upgrades Along Oakland's Fourteenth Street Corridor To Uplift The Black Arts Movement And Business District (BAMBD); (B) Support Arts And Cultural Institutions In The BAMBD, Including Cornerstone Legacy African American Institutions; And (C) Create A BAMBD Business Improvement District (BID) For Ongoing Revenue Generation For Tenant Support, Facade Improvement, Place-Making, Space Activation, Accessibility, And Safety Improvements Within The BAMBD; (2) A Map That Establishes The Exact Boundaries Of The BAMBD And A List Of The Institutions Within The BAMBD Boundaries; And (3) A Proposal For Legislation, And A Proposed Timeline For Adoption, To Create A Special (“S”) Zoning District Or Similar Zoning Control That Contains Measurable Standards For Development Projects To Meet The Intent Of The BAMBD And Ensure The Long-Term Vitality Of The BAMBD 24-0199 Scheduled
  14. 3.7 Subject: State Trailer Donation And Programming From: Human Services Department Recommendation: Adopt A Resolution (1) Authorizing The City Administrator To Enter Into (A) A Donation Agreement With The City And County Of San Francisco To Accept Between 25 And 60 Habitable Trailers, And (B) Donation Agreements To Donate Up To 25 Trailers To One Or More Nonprofit Organizations Determined By The City Administrator For Use As Shelter Or Services For People Experiencing Homelessness In The City Of Oakland; (2) Making Findings That Accepting The Trailers And Donating Up To 25 Trailers For Shelter Use Is In The Best Interests Of The City; (3) Waiving Competitive Bidding Requirements And Awarding A One-Year Professional Services Agreement To Sustainable Urban Neighborhoods In An Amount Not To Exceed $75,000 To Tow And Install The Trailers In One Or More City Shelter Programs; And (4) Amending The Professional Services Agreement With Housing Consortium Of The East Bay For The Homebase Safe Parking Program To Extend The Term An Additional Two Years Through June 30, 2026 And Increase The Amount Up To $3,500,000, For A Total Amount Not To Exceed $5,035,000 In State Homeless Housing Assistance And Prevention Funds 24-0200 Scheduled
  15. 3.8 Subject: Approve A Records Retention Schedule For Previously Omitted (OPD) And (CPRA) Records From: Office Of The City Clerk Recommendation: Adopt A Resolution Approving A Records Retention Schedule For Previously Omitted Oakland Police Department (OPD) And Community Police Review Agency (CPRA) Records And Other Erroneously Omitted Revisions; Modifying To The Extent Necessary Resolution No. 90117 C.M.S. To Expressly Incorporate These Amendments; And Reaffirming The Authority And Role Of The City Clerk To 1) Review And Approve Requests For The Deletion And/Or Destruction Of City Records; And 2) To Review And Amend The Records Retention Schedule On A Periodic Basis Without Returning To Council 24-0201 Scheduled
  16. 3.9 Subject: Illegal Dumping Surveillance Camera Program - Approve U.S.’s License Plate Recognition (LPR) Cameras From: Oakland Public Works Department Recommendation: Adopt A Resolution: (1) Awarding A Contract To Security Lines, U.S. For The Purchase And Maintenance Of License Plate Recognition And Other Cameras For The Illegal Dumping Surveillance Camera Program In An Amount Not To Exceed Seven Hundred And Fifty Thousand Dollars ($750,000) For The Period Of April 1, 2024, To March 31. 2027; And (2) Waiving The Competitive Multi-Step Solicitation Process For The Acquisition Of Information Technology Systems And Waiving The Local And Small Local Business Enterprise Program Requirements 24-0193 Scheduled
  17. 3.10 Subject: Brookdale Recreation Center Architectural And Engineering Services Agreement Award From: Oakland Public Works Department Recommendation: Adopt A Resolution Authorizing The City Administrator To: (1) Award And Execute A Professional Services Agreement For Architectural And Engineering Design Services With DIALOG Design, LP, For An Amount Not-To-Exceed Three Million One Hundred Thousand Dollars ($3,100,000.00) For Programming, Master Planning, Design, Procurement, And Construction Support Services For The Brookdale Recreation Center Expansion And Park Improvements Project (No. 1004849); And (2) Adopt Appropriate California Environmental Quality Act (CEQA) Findings 24-0194 Scheduled
  18. 3.11 Subject: Status Of Negative Funds Citywide Through June 30, 2023 From: Finance Department Recommendation: Receive An Informational Report On The Status Of Negative Funds Through June 30, 2023 24-0195 Scheduled
  19. 3.12 Subject: As-Needed Environmental Consulting Agreements From: Oakland Public Works Department Recommendation: Adopt A Resolution: 1) Authorizing The City Administrator To Enter Into Eight Professional Services Agreements With (1) CDIM Engineering, Inc., (2) EKI Environment & Water, Inc., (3) Haley & Aldrich, Inc., (4) Northgate Environmental Management, Inc., (5) SCA Environmental, Inc., (6) Terraphase Engineering, Inc., (7) TRC Engineers, Inc., And (8) Weiss Associates For As-Needed Environmental Consulting Services In An Amount Not To Exceed Five Hundred Thousand Dollars ($500,000.00) Each And Four Million Dollars ($4,000,000.00) Total For A Three-Year Period From July 1, 2024 Through June 30, 2027, With An Option To Extend For Two Additional Years Until June 30, 2029; And 2) Adopting Appropriate California Environmental Quality Act Findings 24-0179 Scheduled
  20. 3.13 Subject: Informational Report On Equitable Illegal Dumping Efforts From: Oakland Public Works Department Recommendation: Receive An Informational Report Regarding An Update On The City Of Oakland’s Programs To Combat Illegal Dumping 24-0180 Scheduled
  21. 3.14 Subject: On-Call Project Management Support Services 2024 From: Oakland Public Works Department Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator To Execute Professional Services Agreements For On-Call Public Works Project Management Support Services That Follow All City Advertising And Competitive Solicitation Requirements And Are Awarded In Direct Service For A Period Of Four (4) Years With The Following Firms: 1) Acumen Building Enterprises Inc., 2) Consolidated CM, 3) Cummings Management Group, 4) Dabri Inc., 5) Hollins Consulting Inc., 6) Mack 5, And 7) Terraphase Engineering, Each For An Amount Not To Exceed One Million Dollars ($1,000,000) Annually For A Grand Total Amount That Is Not To-Exceed Four Million Dollars ($4,000,000); And 24-0181 Scheduled
  22. 21 2) A Resolution Authorizing The City Administrator To Execute Professional Services Agreements For On-Call Transportation Project Management Support Services That Follow All City Advertising And Competitive Solicitation Requirements And Are Awarded In Direct Service For A Period Of Four (4) Years With The Following Firms: 1) Acumen Building Enterprises Inc., 2) Consolidated Cm, 3) Dabri Inc., 4) Diablo Engineering Group, 5) Hollins Consulting Inc., And 6) VSCE, Each For An Amount Not To Exceed Two Million Dollars ($2,000,000) Annually For A Grand Total Amount That Is Not-To-Exceed Eight Million Dollars ($8,000,000) 24-0197 Scheduled
  23. 3.15 Subject: Fleetworks Inc. Contract For Heavy Equipment Service And Repairs From: Oakland Public Works Department Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A Contract To Fleetworks Inc., The Lowest Responsive And Responsible Bidder, A Local Business Enterprise, In An Amount Not-To-Exceed Six Hundred Thousand Dollars ($600,000) Per Year To Provide Heavy Equipment Maintenance Service And Repairs For A Three (3) Year Term, April 1, 2024 To March 31, 2027, And Authorizing Two (2) Additional One (1) Year Agreement Extensions In An Amount Of Six Hundred Thousand Dollars ($600,000) Per Year For A Total Not-To-Exceed Contract Amount Of Three Million Dollars ($3,000,000) For A Term Of Five (5) Years 24-0182 Scheduled
  24. 3.16 Subject: Annual Governor’s Office Of Business And Economic Development Grant For Cannabis Equity Program From: Economic And Workforce Development Department - Special Activity Permits Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator To: (1) Apply For, Accept, And Appropriate Three Million Dollars ($3,000,000) In State Of California, Governor’s Office Of Business And Economic Development (Go-Biz) Equity Act Grant Funds; And (2) Expend And Administer The Go-Biz Grant By: (A) Providing Grants For Business Start-Up And Ongoing Costs In An Amount Not To Exceed Two-Hundred And Fifty Thousand Dollars ($250,000) Per Grant For Cannabis Business Equity Applicants And Licensees, To Be Determined And Without Return To Council; And (B) Covering Staffing And Other Administrative Costs For The City’s Cannabis Equity Program; And 24-0173 Scheduled
  25. 24 2) A Resolution Amending Resolution No. 89681 C.M.S., Which Among Other Things Authorized An Increase In Funding For The Professional Services Agreement With 4Front Partners To Administer Cannabis Equity Grant And Loan Programs By Seventy-Eight Thousand Nine Hundred And Seventy-Nine Dollars And Seventy-Five Cents ($78,979.75), By: (1) Further Increasing The Funding Amount For The Professional Services Agreement With 4Front Partners By Forty-Five Thousand Dollars ($45,000), For A Total Contract Amount Not To Exceed Six Hundred And Ninety-Three Thousand Nine Hundred And Thirty-Six Dollars And Eleven Cents ($693,936.11); And (2) Waiving The Request For Proposals/Qualifications Process For The Proposed Funding Increase 24-0183 Scheduled
  26. 3.17 Subject: OPD Schaefer’s Cold Storage Contract From: Oakland Police Department Recommendation: Adopt A Resolution Authorizing The City Administrator To: (1) Waive The Advertising/Bidding And The Request For Proposal/Qualifications Requirements, And (2) Purchase Goods And Services From Schaefer’s Cold Storage For Frozen Storage Facility Use And Bins Procurement For The Preservation Of Evidence For Five Years, Plus Two Discretionary One-Year Extensions, For A Total Amount Not To Exceed Four Million, Twenty-Eight Thousand, Seven Hundred Thirty-Eight Dollars ($4,028,738) 24-0196 Scheduled
  27. 3.18 Subject: Awarding A Grant Agreement To Dimond Improvement Association -DIA From: Councilmember Ramachandran Recommendation: Adopt A Resolution Awarding A Grant Agreement To Dimond Improvement Association - DIA For An Amount Not To Exceed Twenty-Five Thousand Dollars ($25,000) To Support BID Formation Activity Pursuant To Council Resolution 88783 C.M.S. 24-0093 Scheduled
  28. 4 Review Of Draft Agendas, Pending Lists, City Council And Committee Meetings And Oral Report Out Of The Closed Session Agenda 24-0135 Accepted as Amended Pass
  29. 27 CHANGES MADE TO THE DRAFT MARCH 19, 2024 CITY COUNCIL AGENDA
  30. 28 Open Forum
  31. 28 Subject: 2021 Affordable Housing and Sustainable Communities Acceptance Modification From: Housing And Community Development Department Recommendation: Adopt A Resolution Modifying City Council Resolution No. 88668 To Correct The Do Not Exceed Limit For The City Of Oakland’s Grant From The State Of California’s 2020-2021 Affordable Housing And Sustainable Communities Program For The Lake Merritt Bart Senior Affordable Housing Project, Located At 51 9th Street 24-0166 Withdrawn with No New Date
  32. 29 Adjournment
  33. 30 Americans With Disabilities Act If you need special assistance, including translation services to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Relay Service:711
  34. 31 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30AM TO 5:00PM
  35. * In the event a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however, no final City Council action can be taken.