Napa-Vallejo Waste Management Authority

Agenda — 31 items

1. 1 Members of the public are encouraged to participate in the meeting by submitting written comments electronically to the Executive Director at NVWMA@countyofnapa.org. This email will be monitored during the meeting. Public comments will be accepted until the Chair closes public comment for each item during the meeting. All comments will be distributed to the Board members and included in the records. Submit Public Comments Via Email @: NVWMA@countyofnapa.org
2. 2 GENERAL INFORMATION
3. 3 The Napa-Vallejo Waste Management Authority meets the 2nd Thursday of each month at 10:00 A.M. at 4381 Broadway Street, Suite 201, American Canyon, California 94503. The meeting room is wheelchair accessible. Requests for disability related modifications or accommodations, aids or services may be made no less than 72 hours prior to the meeting date by contacting 707 253-4471. The Agenda is divided into two sections:
4. 4 CONSENT ITEMS
5. 5 These matters typically include routine financial or administrative actions, as well as final adoption of ordinances that cannot be both introduced and adopted at the same meeting. Any item on the CONSENT CALENDAR will be discussed separately at the request of any person. CONSENT CALENDAR items are usually approved with a single motion.
6. 6 ADMINISTRATIVE ITEMS
7. 7 These items include significant policy and administrative actions, and are classified by program areas. Immediately after approval of the CONSENT CALENDAR, ADMINISTRATIVE ITEMS will be considered. All materials relating to an agenda item for an open session of a regular meeting of the Napa-Vallejo Waste Management Authority which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of, but prior to the meeting, will be available for public inspection, at the time of such distribution, in the office of Auditor Controller, 1195 Third Street, Suite B-10, Napa CA 94559, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or Napa Vallejo Waste Management staff, and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials which are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
8. 8 ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA, please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Board. AGENDA AVAILABLE ONLINE AT www.countyofnapa.org
9. 9 page break
10. 1. CALL TO ORDER
11. 2. ROLL CALL
12. 3. PLEDGE OF ALLEGIANCE
13. 4. PUBLIC COMMENT
14. 14 In this time period, anyone who wishes to speak to the Authority Board of Directors regarding any subject over which the Board has jurisdiction, that is not on the agenda, or to request consideration to place an item on a future Board agenda, may do so at this time. Individuals will be limited to a three minute presentation. The Board of Directors will take no action as a result of any item presented at this time.
15. 5. PRESENTATIONS AND COMMENDATIONS
16. 6. APPROVAL OF MINUTES
17. A. Approval of Board Minutes for the January 9, 2025 Regular Meeting. 25-116
18. 7. CONSENT ITEMS
19. A. Executive Director requests acceptance of Napa-Vallejo Waste Management Authority - Internal Audit Report for the quarter ended December 31, 2024. 25-184
20. B. 1. Approval and authorization for Executive Director to execute two change orders totaling $55,720.40 with Benchmark Civil Construction, Inc. for the ACSL Leachate Line Improvement project, for a new contract total of $336,200.82. 2. Approval and authorization to amend and increase the Capital Project Budget Item 25801 - ACSL Leachate Line Improvement from $300,000 to $370,000. 25-193
21. C. REQUESTED ACTION: Approval and authorization for the Chair to sign the Second Amendment to Agreement 2023-02 with Sonoma RSA, Inc. DBA RSA+, for engineering, architectural and related services to support design and construction of the C&D Building at the Devlin Road Transfer Station, Project #17810. (Fiscal Impact: None; Discretionary) 25-258
22. 8. ADMINISTRATIVE ITEMS
23. A. Executive Director to report on Authority related activities. 25-117
24. B. Approval of the Determination of the Members' 2024 Calendar Year Waste Quantities used to set the next Fiscal Year's weighted voting, as set forth in Section 8.3(c) of the Authority's Joint Powers Formation Agreement. 25-122
25. 9. FACILITIES BUSINESS ITEMS
26. 10. OTHER BUSINESS ITEMS
27. A. Reports of current information relevant to the Authority by the member jurisdictions: 25-119
28. B. REQUESTED ACTION: Discussion and possible action to amend the Authority Bylaws to change the meeting day to another day in the week, change the meeting time, or both. 25-121
29. 11 CLOSED SESSION
30. 12. ADJOURNMENT
31. 31 The next regularly scheduled meeting of the Authority Board of Directors will be held on March 13, 2025.