Napa-Vallejo Waste Management Authority

Agenda — 40 items

1. 1 Members of the public are encouraged to participate in the meeting by submitting written comments electronically to the Executive Director at NVWMA@countyofnapa.org. This email will be monitored during the meeting. Public comments will be accepted until the Chair closes public comment for each item during the meeting. All comments will be distributed to the Board members and included in the records. Submit Public Comments Via Email @: NVWMA@countyofnapa.org
2. 2 GENERAL INFORMATION
3. 3 The Napa-Vallejo Waste Management Authority meets the 2nd Thursday of each month at 10:00 A.M. at 4381 Broadway Street, Suite 201, American Canyon, California 94503. The meeting room is wheelchair accessible. Requests for disability related modifications or accommodations, aids or services may be made no less than 72 hours prior to the meeting date by contacting 707 253-4471. The Agenda is divided into two sections:
4. 4 CONSENT ITEMS
5. 5 These matters typically include routine financial or administrative actions, as well as final adoption of ordinances that cannot be both introduced and adopted at the same meeting. Any item on the CONSENT CALENDAR will be discussed separately at the request of any person. CONSENT CALENDAR items are usually approved with a single motion.
6. 6 ADMINISTRATIVE ITEMS
7. 7 These items include significant policy and administrative actions, and are classified by program areas. Immediately after approval of the CONSENT CALENDAR, ADMINISTRATIVE ITEMS will be considered. All materials relating to an agenda item for an open session of a regular meeting of the Napa-Vallejo Waste Management Authority which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of, but prior to the meeting, will be available for public inspection, at the time of such distribution, in the office of Auditor Controller, 1195 Third Street, Suite B-10, Napa CA 94559, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or Napa Vallejo Waste Management staff, and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials which are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
8. 8 ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA, please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Board. AGENDA AVAILABLE ONLINE AT www.countyofnapa.org
9. 9 page break
10. 1. CALL TO ORDER
11. 2. ROLL CALL
12. 3. PLEDGE OF ALLEGIANCE
13. 4. PUBLIC COMMENT
14. 14 In this time period, anyone who wishes to speak to the Authority Board of Directors regarding any subject over which the Board has jurisdiction, that is not on the agenda, or to request consideration to place an item on a future Board agenda, may do so at this time. Individuals will be limited to a three minute presentation. The Board of Directors will take no action as a result of any item presented at this time.
15. 5. PRESENTATIONS AND COMMENDATIONS
16. 6. APPROVAL OF MINUTES
17. A. Approval of Board Minutes for the July 21, 2025 Regular Meeting. 25-1370
18. 7. CONSENT ITEMS
19. A. Executive Director requests acceptance of Napa-Vallejo Waste Management Authority - Internal Audit Report for the quarter ended June 30, 2025. (Fiscal Impact: None; Discretionary) 25-1389
20. B. Ratify and authorize the Chair to sign Agreement No. 2025-06 with Benchmark Civil Construction, Inc. for American Canyon Emergency Culvert Repair in the amount of $69,730.00. [4/5 vote required] 25-1465
21. C. The Executive Director is requesting approval and authorization for the Chair to sign the first Amendment for Agreement 2024-03 with R3 Consulting Group, Inc., in the amount of $30,000 to complete negotiations with the contract extension with the Devlin Road Transfer Station Facility. 25-1628
22. D. Approve and authorize the Agreement with Jones Hall to serve as bond counsel for the loan to construct the new Construction & Demolition Building, for a fixed fee of $50,000. 25-1632
23. E. Approve and authorize the First Amendment to Agreement No. 2025-05 with KNN Public Finance LLC, to serve as the municipal advisor for the loan for the new Construction & Demolition Building, for a fixed fee of $95,000. 25-1638
24. F. Approve the Resolution adopting the Debt Management Policy for the Napa-Vallejo Waste Management Authority. 25-1639
25. G. Approval and Authorization for the Executive Director to sign a Budget Amendment to increase appropriations in Maintenance Infrastructure/Land in the amount of $1,481,500, offset by available fund balance, to record increase in the annual postclosure maintenance costs as of June 30, 2025. 25-1673
26. 8. ADMINISTRATIVE ITEMS
27. A. Conduct a public hearing and adopt a resolution increasing tipping fees at the Devlin Road Transfer Station. 25-1631
28. B. Approve and adopt a resolution authorizing execution and delivery of a loan agreement to provide funds necessary to construct the new construction and demolition building. [weighted vote] 25-1558
29. C. Executive Director requests the following actions related to Construction & Demolition Facility Project No. 17810: 1. Approve the Plans and Specifications for Construction & Demolition Facility Project; 2. Award Construction Contract No. 2026-03 for Construction & Demolition Facility Project to the lowest bidder, Modern Building Inc. in the amount of $30,212,690.97. 3. Authorize the Chair to sign Construction Contract 2026-03 with Modern Building Inc.; 4. Authorize the Executive Director to issue change orders to the contract in accordance with Public Contract Code section 20142, in an amount not to exceed $210,000 per change order; and 5. Authorize the Executive Director to file a Notice of Completion with the County Recorder upon successful completion of the project. 25-1413
30. D. Approval and authorization for the Chair to sign the Third Amendment to Agreement 2023-02 with Sonoma RSA, Inc. dba RSA+, for continued architectural and engineering support during construction of the C&D Building at the Devlin Road Transfer Station, Project #17810, increasing the maximum contract amount by $1,389,000. 25-1020
31. E. REQUESTED ACTION: Approval and authorization for the Chair to sign Agreement 2026-02 with MCK Americas Inc. (MCK) with a not to exceed amount of $1,166,495.19 for construction management and inspection services during construction of the Devlin Road Transfer Station C&D Building, Project #17810. 25-888
32. F. Executive Director to report on Authority related activities. 25-1371
33. 9. FACILITIES BUSINESS ITEMS
34. 10. OTHER BUSINESS ITEMS
35. A. Discussion of any items Board members wish to have addressed at a future meeting date. 25-1372
36. B. Reports of current information relevant to the Authority by the member jurisdictions: 25-1380
37. 11 CLOSED SESSION
38. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)) Title: Executive Director 25-1571
39. 12. ADJOURNMENT
40. 40 The next regularly scheduled meeting of the Authority Board of Directors will be held November 17, 2025.