Napa-Vallejo Waste Management Authority

Agenda — 32 items

1. 1 Members of the public are encouraged to participate in the meeting by submitting written comments electronically to the Executive Director at NVWMA@countyofnapa.org. This email will be monitored during the meeting. Public comments will be accepted until the Chair closes public comment for each item during the meeting. All comments will be distributed to the Board members and included in the records. Submit Public Comments Via Email @: NVWMA@countyofnapa.org
2. 2 GENERAL INFORMATION
3. 3 The Napa-Vallejo Waste Management Authority meets the 2nd Thursday of each month at 10:00 A.M. at 4381 Broadway Street, Suite 201, American Canyon, California 94503. The meeting room is wheelchair accessible. Requests for disability related modifications or accommodations, aids or services may be made no less than 72 hours prior to the meeting date by contacting 707 253-4471. The Agenda is divided into two sections:
4. 4 CONSENT ITEMS
5. 5 These matters typically include routine financial or administrative actions, as well as final adoption of ordinances that cannot be both introduced and adopted at the same meeting. Any item on the CONSENT CALENDAR will be discussed separately at the request of any person. CONSENT CALENDAR items are usually approved with a single motion.
6. 6 ADMINISTRATIVE ITEMS
7. 7 These items include significant policy and administrative actions, and are classified by program areas. Immediately after approval of the CONSENT CALENDAR, ADMINISTRATIVE ITEMS will be considered. All materials relating to an agenda item for an open session of a regular meeting of the Napa-Vallejo Waste Management Authority which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of, but prior to the meeting, will be available for public inspection, at the time of such distribution, in the office of Auditor Controller, 1195 Third Street, Suite B-10, Napa CA 94559, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or Napa Vallejo Waste Management staff, and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials which are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
8. 8 ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA, please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Board. AGENDA AVAILABLE ONLINE AT www.countyofnapa.org
9. 9 page break
10. 1. CALL TO ORDER
11. 2. ROLL CALL
12. 3. PLEDGE OF ALLEGIANCE
13. 4. PUBLIC COMMENT
14. 14 In this time period, anyone who wishes to speak to the Authority Board of Directors regarding any subject over which the Board has jurisdiction, that is not on the agenda, or to request consideration to place an item on a future Board agenda, may do so at this time. Individuals will be limited to a three minute presentation. The Board of Directors will take no action as a result of any item presented at this time.
15. 5. PRESENTATIONS AND COMMENDATIONS
16. A. CY 2026 ELECTION OF CHAIR/VICE CHAIR REQUESTED ACTION: Accept nominations and elect officers for Chair and Vice-Chair for Calendar Year 2026. 26-150
17. 6. APPROVAL OF MINUTES
18. A. Approval of Board Minutes for the November 17, 2025 Regular Meeting. 26-147
19. 7. CONSENT ITEMS
20. A. Approval of and authorization for the Chair to sign the Second Amendment to Agreement No. 2021-08 with Kenwood Energy to continue providing monthly performance reports comparing actual output to the projected performance of the solar array installed in 2018 to provide power to the flare system at the American Canyon Sanitary Landfill. 26-143
21. B. CY 2026 MEETING CALENDAR REQUESTED ACTION: Acceptance of the 2026 NVWMA Board meeting calendar 26-146
22. C. ANNUAL FINANCIAL AUDIT REQUESTED ACTION: Accept the Authority’s annual audited financial report from Brown Armstrong Accountancy Corporation for the fiscal year ended June 30, 2025. 26-156
23. 8. ADMINISTRATIVE ITEMS
24. A. Approval of the Determination of the Members' 2025 Calendar Year Waste Quantities used to set the next Fiscal Year's weighted voting, as set forth in Section 8.3(c) of the Authority's Joint Powers Formation Agreement. 26-144
25. B. Executive Director to report on Authority related activities. 26-149
26. 9. FACILITIES BUSINESS ITEMS
27. 10. OTHER BUSINESS ITEMS
28. B. Discussion of any items Board members wish to have addressed at a future meeting date. 26-148
29. A. Reports of current information relevant to the Authority by the member jurisdictions: 26-145
30. 11 CLOSED SESSION
31. 12. ADJOURNMENT
32. 32 The next regularly scheduled meeting of the Authority Board of Directors will be held March 16, 2026.