Council Policy and Procedures Committee

Plaza Conference Room and Video Conference, 500 Castro St., Mountain View, CA 94041

Agenda — 17 items

1. 1 This meeting is being conducted with a virtual component. Anyone wishing to address the Committee virtually may join the meeting online at: https://mountainview.zoom.us/j/84754933805 or by dialing (669) 900-9128 and entering Webinar ID: 847 5493 3805. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom or dial *9 on your phone. When the Chair calls your name to provide public comment, if you are participating via phone, please press *6 to unmute yourself.
2. 2 TELECONFERENCE NOTICE: Committee member Pat Showalter will participate in the meeting by teleconference pursuant to Government Code §54953(b) from 63 Bowsprit Close, Sea Ranch, CA 95497. The teleconference location will be accessible to the public and the agenda for the meeting will be posted at that location pursuant to Government Code Section 54953(b)(3). Members of the public have the opportunity to address the legislative body at this location.
3. 1. CALL TO ORDER
4. 2. ROLL CALL - Committee member Showalter, Mayor Ramos, and Chair Ramirez
5. 3. APPROVE MINUTES
6. 3.1 Approve Minutes for September 30, 2025 206134
7. 4. ORAL COMMUNICATIONS FROM THE PUBLIC
8. 5. DISCUSSION/ACTION ITEMS
9. 5.1 Proposed Council Policy A-13b Community Engagement in Public Meetings 206135
10. 5.2 Update on Council Priority to Update Council Policies, Legislative/Contract Templates, and Other Documents 206136
11. 5.3 Council Policy and Procedures Agenda Topics Update 206137
12. 6. COMMITTEE/STAFF COMMENTS, QUESTIONS, COMMITTEE REPORTS
13. 7. ADJOURNMENT
14. 14 AGENDAS FOR BOARDS, COMMISSIONS, AND COMMITTEES
15. 15 The specific location of each meeting is noted on the agenda for each meeting which is posted at least 24 hours in advance of the meeting. Questions and comments regarding the agenda may be directed to the City Manager's Office at 650-903-6301 or city.manager@mountainview.gov. The agenda and staff reports may be viewed at the City Clerk's Office, 500 Castro Street, Third Floor, beginning the evening before each meeting. Agenda materials may be viewed online at mountainview.legistar.com. SPECIAL NOTICE- Reference: Americans with Disabilities Act, 1990 Anyone who is planning to attend a meeting who is visually or hearing-impaired or has any disability that needs special assistance may call the City Manager's Office 650-903-6301 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, agendas and writings distributed during the meeting that are public records will be made available in the appropriate alternative format. The Board, Commission, or Committee may take action on any matter noticed herein in any manner deemed appropriate by the Board, Commission, or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. SPECIAL NOTICE—Any writings or documents provided to a majority of the Council Policy and Procedures Committee regarding any item on this agenda will be made available for public inspection in the City Clerk's Office, 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting.
16. 16 ADDRESSING THE COMMITTEE
17. 17 Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Committee on a nonagenda item may do so during the "Oral Communications" part of the agenda. Speakers are allowed to speak once on any number of topics for up to three minutes.