SUBJECT: Award of Request for Proposal and Approval of a Five (5) Year $4,526,455 Contract With an Additional $452,645 Contingency to Tyler Technologies for an Enterprise Resource Planning System, Hosting, Hardware, Technical Support, Data Migration, Travel, Training, and Implementation Services REPORT IN BRIEF Authorizes the execution of a five (5) year $4,526,455 contract and a $452,645 Contingency to Tyler Technologies for an Enterprise Resource Planning System, Hosting, Hardware, Technical Support, Data Migration, Travel, Training, and Implementation Services. RECOMMENDATION City Council - Adopt a motion: A. Awarding the RFP, Approving the Agreement with Tyler Technologies and authorizing the City Manager or the Assistant City Manager to execute the necessary documents; and, B. Authorizing the Finance Officer to make the necessary budget adjustments; and, C. Authorizing the City Manager or the Assistant City Manager to execute zero dollar future contract amendments with Tyler Technologies; and, D. Authorizing the City Manager or the Assistant City Manager to execute future contract amendments with Tyler Technologies within a 10% contingency; and, F. Authorizing the City Manager or the Assistant City Manager to execute future contract amendment and encumbrance of funds for the performance bond in year three, four, and five of the contract; and, G. Authorizing the City Manager or the Assistant City Manager to execute future contract amendments to procure optional items listed in the Investment Summary if funding is approved in the adopted budget; and, H. Authorizing the Finance Officer to make the necessary budget adjustments for future contract amendments.

Report Item Passed Introduced January 27, 2020

Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Introduced: January 27, 2020
On agenda: March 2, 2020
Passed: March 2, 2020