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Board of Supervisors

February 20, 2024 ·9:00 AM Final

Board Chambers 707 Nevada Street Susanville, CA 96130

Agenda PDF Minutes PDF Official record ↗

Agenda — 52 items

  1. 1 ADDRESSING THE BOARD
  2. 2 *Any person desiring to address the Board shall first secure permission of the presiding officer. *Speaker cards are provided so that individuals can bring to the attention of the presiding officer their desire to speak on a particular Agenda item. Cards are available on the table by the door and shall be completed and presented to the Clerk in advance of speaking. *Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the Public at the time provided in the Agenda under Public Comment. The Board limits testimony on those items to three minutes per person and no more than three individuals shall address the same subject. *As required by Govt. Code Section 54957.5, any public record distributed to the Board of Supervisors less than 72 hours prior to this meeting in connection with any agenda item shall be made available for public inspection at the office of the Clerk of the Board, 220 S. Lassen St., Suite 5, Susanville CA 96130. Public records distributed during the meeting will be available for public inspection at the meeting if prepared by the County. If the public record is prepared by any other party and distributed at the meeting, it will be made available for public inspection following the meeting at the office of the Clerk of the Board. * Parties with a disability as provided by the Americans with Disabilities Act who require special accommodations or aides in order to participate in the public meeting should make the request to the County Clerk of the Board's Office three full business days prior to the meeting at (530) 251-8217 or lcclerk@co.lassen.ca.us. *Next Resolution in line for adoption: No. 24-006 *Next Ordinance in line for adoption: No. 2024-02 THE BOARD OF SUPERVISORS MAY RECESS AT 11:45 AM AND RECONVENE AT 1:30 PM. THE BOARD MAY HOLD CLOSED SESSION AS THE AGENDA SCHEDULE PERMITS.
  3. A. 9:00 A.M. CALL TO ORDER
  4. 1. PUBLIC COMMENT (Suggested for addressing items to be considered under Closed Session)
  5. 2. CLOSED SESSION
  6. 6 ANNOUNCEMENT OF THE ITEMS TO BE DISCUSSED IN CLOSED SESSION
  7. 1) Conference with Legal Counsel: Significant exposure to Litigation Pursuant to Subdivision (d)(2) of Government Code Section 54956.9 (if needed).
  8. 8 9:31 A.M. OPENING CEREMONIES
  9. 8 Approval of the Consent Agenda approved on the consent agenda Pass
  10. 9 Pledge of Allegiance and Invocation
  11. 10 ANNOUNCEMENT OF ITEMS DISCUSSED IN CLOSED SESSION
  12. 11 AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS approved Pass
  13. 12 PUBLIC COMMENTS
  14. 13 UNAGENDIZED REPORTS BY BOARD MEMBERS
  15. C. PUBLIC HEARINGS
  16. 15 These matters are scheduled at the time stated, and will be heard by the Board as close to the time stated as possible.
  17. 16 MATTERS SET FOR TIME CERTAIN
  18. 17 These matters have been set at the time stated to accommodate the participants, and will be heard by the Board as close to the time stated as possible.
  19. 18 RECOGNITION COMMITTEE SUBJECT: Recognition Awards for February 2024. FISCAL IMPACT: None. ACTION REQUESTED: The Board of Supervisors Present Recognition Awards to: 10 Years: Robert Steen (Planning and Building Services). ID# 154-24
  20. 19 TRUTH ACT COMMUNITY FORUM SUBJECT: Transparent Review of Unjust Transfers and Holds (TRUTH ACT) annual community forum to provide information and receive public comment. FISCAL IMPACT: No fiscal impact to the County as report is informational for the Board of Supervisors and the Community. ACTION REQUESTED: 1) Receive Information; and 2) invite public comment. ID# 159-24
  21. 20 10:25 a.m.: RECESS
  22. E. STUDY SESSION
  23. F. BOARDS AND COMMISSIONS
  24. 23 INFORMATION/CONSENT CALENDAR
  25. 24 These matters are routine in nature and usually approved by a single vote. Prior to action of the Board, the public will be given the opportunity to comment on any consent item
  26. 24 DEPARTMENT REPORTS - CONTINUED
  27. 25 BOARD OF SUPERVISORS
  28. 25 PUBLIC WORKS DEPARTMENT
  29. 26 SUPERVISOR NEELY SUBJECT: Request to designate: 1) $500 to the Lassen Grizzly Clay Breakers. FISCAL IMPACT: Appropriation is included in the General Fund, Board of Supervisors Fund/Budget Unit No. 100-0011. ACTION REQUESTED: Approve expenditures. ID# 160-24 approved Pass
  30. 27 COUNTY ADMINISTRATIVE OFFICE
  31. 28 PRISON TRIAL COSTS REIMBURSEMENT PROGRAM ITEMS SUBJECT: Recap of High Desert State Prison Trials Cost Reimbursement Billing for the months of July, 2023 through January, 2024. FISCAL IMPACT: None. ACTION REQUESTED: Receive and file. ID# 161-24 approved
  32. 28 MATTERS SET FOR TIME CERTAIN - CONTINUED
  33. 29 COUNTY CLERK-RECORDER
  34. 30 LASSEN COUNTY BOARD OF SUPERVISORS MEETING MINUTES OF JANUARY 16, 2024 SUBJECT: Meeting Minutes of January 16, 2023. FISCAL IMPACT: None. ACTION REQUESTED: Approve. ID# 162-24 approved
  35. 30 DEPARTMENT REPORTS - CONTINUED
  36. 31 LASSEN COUNTY BOARD OF SUPERVISORS MEETING MINUTES OF JANUARY 23, 2024 SUBJECT: Meeting Minutes of January 23, 2024. FISCAL IMPACT: None. ACTION REQUESTED: Approve. ID# 163-24 approved
  37. 31 PUBLIC WORKS DEPARTMENT
  38. 32 DEPARTMENT REPORTS
  39. 33 AUDITOR/CONTROLLER/TREASURER/TAX COLLECTOR
  40. 34 FEDERAL SUB-RECIPIENT POLICY SUBJECT: Approval of Subrecipient Management and Monitoring Policy. FISCAL IMPACT: None. ACTION REQUESTED: 1) Approve Subrecipient Management and Monitoring Policy; and/or 2) provide direction to staff. ID# 164-24 approved Pass
  41. 35 AUDITOR AGREEMENT SUBJECT: Approval of a one-time Agreement with CliftonLarsonAllen LLP to perform the 2022/2023 fiscal year end audit. FISCAL IMPACT: $142,000. Fund/Budget Unit No. 100-0101. ACTION REQUESTED: 1) Approve proposed agreement with CliftonLarsonAllen LLP, to perform the 2022/2023 fiscal year end audit in the amount of $142,000; and 2) authorize the Auditor/Control, Treasurer/Tax Collector to execute the proposed agreement once County Counsel has approved it to form. ID# 165-24 approved Pass
  42. 36 PUBLIC WORKS DEPARTMENT
  43. 37 ROAD DEPARTMENT SUBJECT: Bid Award: Asphalt Emulsion Oil. FISCAL IMPACT: Funding available in Road Operating Fund/Budget Unit No. 122-1221 ACTION REQUESTED: Award the bid to Albina Asphalt, 801 Main Street, Vancouver, WA 98660, the lowest bidder meeting the specifications, in the amount of $306,520.88 for asphalt emulsion oil bidder plus an additional amount of $25,000 for spreading costs and an additional $75,000 (32% of low bid) to cover volatility in oil prices for a not to exceed amount of $406,520.88. ID# 155-24 approved Pass
  44. 38 ROAD DEPARTMENT SUBJECT: Bid Award: Asphalt Rubber Crack and Joint Sealant. FISCAL IMPACT: Funding available in Road Operating Fund/Budget Unit No. 122-1221. ACTION REQUESTED: Award the bid to Crafco, Inc., 6165 W. Detroit Street, Chandler, AZ 85226 the lowest bidder meeting the specifications, in the amount of $25,330.50 for asphalt Rubber Crack and Joint Sealant. ID# 156-24 approved Pass
  45. 39 ROAD DEPARTMENT SUBJECT: Award Chip Seal 3/8” aggregate. FISCAL IMPACT: Funding available in Road Operating Fund/Budget Unit No. 122-1221. ACTION REQUESTED: Award 3/8” chip seal aggregate (Asphaltic Emulsion Seal Coat Screenings per section 37 of Caltrans Standard Specification 2022) to Hat Creek Construction & Materials, Inc., in the amount of $219,932.21. ID# 157-24 approved Pass
  46. 40 ROAD DEPARTMENT SUBJECT: Award Sand for Chip Seal Project FISCAL IMPACT: Funding available in Road Operating Fund/Budget Unit No. 122-1221. ACTION REQUESTED: Award sand (chip seal fine aggregate ¼” max, per section 37 of Caltrans Standard Specification 2022) to Hat Creek Construction & Materials, Inc., in the amount of $28,296.30, the lowest bidder meeting specifications. ID# 158-24 approved Pass
  47. 41 COUNTY ADMINISTRATIVE OFFICE
  48. 42 SUBJECT: INFORMATION FOR THE BOARD OF SUPERVISORS
  49. I. CORRESPONDENCE
  50. J. AGENDA ADDENDUM
  51. 45 2024 PROPOSED MEETINGS: February 27, 2024 – Board Meeting March 5, 2024 – No Board Meeting March 12, 2024 – 9:00 a.m. – Board Meeting March 19, 2024 – 9:00 a.m. – Board Meeting March 26, 2024 – 9:00 a.m. – Board Meeting April 2, 2024 – No Board Meeting April 9, 2024 – 9:00 a.m. – Board Meeting April 16, 2024 – 9:00 a.m. – Board Meeting April 23, 2024 – 9:00 a.m. – Board Meeting May 7, 2024 – No Board Meeting May 14, 2024 – 9:00 a.m. – Board Meeting May 21, 2024 – 9:00 a.m. – Board Meeting May 28, 2024 – 9:00 a.m. – Board Meeting June 4, 2024 – No Board Meeting June 11, 2024 – 9:00 a.m. – Board Meeting June 28, 2024 – 9:00 a.m. – Board Meeting June 25, 2024 – 9:00 a.m. – Board Meeting July 2, 2024 – No Board Meeting July 9, 2024 – 9:00 a.m. – Board Meeting July 16, 2024 – 9:00 a.m. – Board Meeting July 23, 2024 – 9:00 a.m. – Board Meeting August 6, 2024 – No Board Meeting August 13, 2024 – 9:00 a.m. – Board Meeting August 20, 2024 – 9:00 a.m. – Board Meeting August 27, 2024 – 9:00 a.m. – Board Meeting September 3, 2024 – No Board Meeting September 10, 2024 – 9:00 a.m. – Board Meeting September 17, 2024 – 9:00 a.m. – Board Meeting September 24, 2024 – 9:00 a.m. – Board Meeting October 1, 2024 – No Board Meeting October 8, 2024 – 9:00 a.m. – Board Meeting October 15, 2024 – 9:00 a.m. – Board Meeting October 22, 2024 – 9:00 a.m. – Board Meeting November 5, 2024 – No Board Meeting November 12, 2024 – 9:00 a.m. – Board Meeting November 19 2024 – 9:00 a.m. – Board Meeting November 26, 2024 – 9:00 a.m. – Board Meeting December 3, 2024 – No Board Meeting December 10, 2024 – 9:00 a.m. – Board Meeting December 17, 2024 – 9:00 a.m. – Board Meeting December 24, 2024 – 9:00 a.m. - Board Meeting
  52. ADJOURNMENT