Community and Library Services Commission

Agenda — 23 items

1. I. SPECIAL MEETING - NONE
2. II. WORKSHOP - NONE
3. III. REGULAR MEETING - 7:00 P.M. - CALL TO ORDER - ROLL CALL
4. IV. PLEDGE OF ALLEGIANCE
5. V. INTRODUCTIONS/PRESENTATIONS
6. VI. AGENDA ADDITIONS/DELETIONS
7. VII. PUBLIC COMMUNICATIONS
8. VIII. DIRECTOR REPORT
9. 1. Parks and Recreation Monthly Reports (August) 22-945
10. 2. Library Monthly Report (August) 22-946
11. IX. CONSENT CALENDAR
12. 1. Minutes:July 8, 2024 22-947
13. X. DISCUSSION AND/OR ACTION ITEMS
14. 1. Nonprofit Group Presentations a. Hercules Democratic Club b. Hercules Historical Society c. Hercules Sister City Association 22-948
15. 2. Walking Ghosts of Black History RECOMMENDATION: Receive an introduction to a Hercules nonprofit known as The Walking Ghosts of Black History. Learn about their work with the library, and hear from the founding members. 22-949
16. 3. Community and Library Services Commission Seats RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the status of Community and Library Services Commission Seats. 22-950
17. 4. Activity Guides - Fall and Winter/Spring 22-951
18. 5. Fall Events Update RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the Fall Events including the Bay Front Festival and Run, Ohana Day, Unity Day, Trunk or Treat and PUMPKATAAZ. 22-952
19. 6. The Herculean Mile Award RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the Herculean Mile Award. 22-953
20. XI. COMMISSIONER REPORTS AND ANNOUNCEMENTS
21. XII. FUTURE AGENDA ITEMS 1. Nonprofit group presentations - continued a. October: groups already signed up include Chinese Association and the Library Foundation, and expect to get a few more. b. November: Friends of Senior Center is signed up, but still waiting on all other (including: Bayfront Chambers, Boy Scouts Troop 76, Community Garden, Friends of the Library, HEF, Rotary, Senior Citizens Club, and WCCYSL) 2. Nonprofit Group Renewals for 2025 3. Refugio Valley Park Pond Update 4. Steering Committee Recap on PRFMP
22. XIII. ADJOURNMENT
23. 23 THE COMMISSION ADHERES TO THE FOLLOWING POLICIES, PROCEDURES AND REGULATIONS REGARDING COMMISSION MEETINGS SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a commission meeting, please contact the City Clerk at 510-799-8208 at least 48 hours prior to the meeting. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the Commission otherwise may make comments during the Public Communication period of the meeting. AGENDA POSTING: Agendas of regular commission meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center and on the City’s website (www.ci.hercules.ca.us), PUBLIC COMMUNICATIONS: Persons who wish to address the Commission should complete the speaker form prior to the Commission’s consideration of the item on the agenda. Anyone who wishes to address the Commission on a topic that is not on the agenda and is relevant to the Commission should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the Commission may not take action on items not listed on the agenda. The Commission may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda. In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes. Anyone may also submit written comments at any time before or during the meeting. Written and oral comments become part of the public record. Oral comments are summarized in the minutes of the commission's meeting. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Commission or a member of the public prior to the time the Commission votes on the motion to adopt. COMMISSIONER REPORTS AND ANNOUNCEMENTS: This is the time for brief announcements by commissioners on issues of interests to the community. In accordance with provisions of the Brown Act, matters which do not appear on the agenda, but require Commission discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda. LEGAL CHALLENGES: If you challenge a decision of the Commission in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging Commission decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6. In order to ensure the efficient conduct of meetings, and to provide opportunities for all interested persons to speak and be heard, the Commission will adhere to the following meeting procedures: