Community and Library Services Commission

Agenda — 25 items

1. I. SPECIAL MEETING - CALL TO ORDER - ROLL CALL - N/A
2. II. WORKSHOP - NONE
3. III. REGULAR MEETING - 7:00 P.M. - CALL TO ORDER - ROLL CALL
4. IV. PLEDGE OF ALLEGIANCE
5. V. INTRODUCTIONS/PRESENTATIONS
6. VI. AGENDA ADDITIONS/DELETIONS
7. VII. PUBLIC COMMUNICATIONS
8. VIII. DIRECTOR REPORT
9. 1. Parks and Recreation Monthly Reports (July/August) 25-237
10. 2. Library Monthly Reports (July/August) 25-238
11. IX. CONSENT CALENDAR
12. 1. Minutes: July 14, 2025 Meeting 25-239
13. X. DISCUSSION AND/OR ACTION ITEMS
14. 1. Nonprofit group presentations a. Hercules Education Foundation (HEF) b. Friends of the Library 25-246
15. 2. Hercules Library in Contra Costa County Library Commercials RECOMMENDATION: Take a peek at the new Contra Costa County Library Commercials – starring Hercules Library, staff + volunteers! 25-247
16. 3. Fall Events Update RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the Fall Events including Ohana Day, the Bay Front Festival and Run, Unity Day, Trunk or Treat (TOT) and PUMPKATAAZ. 25-240
17. 4. Parks System Master Plan Update RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the Parks and Recreation Facilities Master Plan, also known as the Parks System Master Plan. 25-241
18. 5. Community and Library Services Commission Seats RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the status of Community and Library Services Commission Seats. 25-242
19. 6. The Herculean Mile Award RECOMMENDATION: Staff recommends that the Community and Library Services Commission receive an update from staff regarding the Herculean Mile Award. 25-243
20. 7. Annual Holiday Tree Lighting/125th Anniversary Celebration RECOMMENDATION: Receive a report on the annual Holiday Tree Lighting /125th Anniversary Celebration event. 25-244
21. 8. Fall 2025 and Winter/Spring 2026 Activity Guide 25-245
22. XI. COMMISSIONER REPORTS AND ANNOUNCEMENTS
23. XII. FUTURE AGENDA ITEMS 1. City Recognized Non-profit Presentations 2. City Recognized Non-profit Renewals
24. XIII. ADJOURNMENT
25. 26 THE COMMISSION ADHERES TO THE FOLLOWING POLICIES, PROCEDURES AND REGULATIONS REGARDING COMMISSION MEETINGS SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a commission meeting, please contact the City Clerk at 510-799-8200 at least 48 hours prior to the meeting. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the Commission otherwise may make comments during the Public Communication period of the meeting. AGENDA POSTING: Agendas of regular commission meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center and on the City’s website (www.ci.hercules.ca.us), PUBLIC COMMUNICATIONS: Persons who wish to address the Commission should complete the speaker form prior to the Commission’s consideration of the item on the agenda. Anyone who wishes to address the Commission on a topic that is not on the agenda and is relevant to the Commission should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the Commission may not take action on items not listed on the agenda. The Commission may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda. In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes. Anyone may also submit written comments at any time before or during the meeting. Written and oral comments become part of the public record. Oral comments are summarized in the minutes of the commission's meeting. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Commission or a member of the public prior to the time the Commission votes on the motion to adopt. COMMISSIONER REPORTS AND ANNOUNCEMENTS: This is the time for brief announcements by commissioners on issues of interests to the community. In accordance with provisions of the Brown Act, matters which do not appear on the agenda, but require Commission discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda. LEGAL CHALLENGES: If you challenge a decision of the Commission in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging Commission decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6. In order to ensure the efficient conduct of meetings, and to provide opportunities for all interested persons to speak and be heard, the Commission will adhere to the following meeting procedures: