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City Council

October 15, 2024 ·7:00 PM Final

Council Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 55 items

  1. 1 CITY COUNCIL MEETING 777 B Street, Hayward, CA 94541 City Hall, Council Chambers
  2. 2 NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom
  3. 3 PUBLIC PARTICIPATION How to observe the Meeting: 1. Comcast TV Channel 15 2. Live stream https://hayward.legistar.com/Calendar.aspx 3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment: 1. Use eComment on the City's Meeting & Agenda Center webpage at: https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. 2. Send an email to List-Mayor-Council@hayward-ca.gov by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day. How to provide live Public Comment during the City Council Meeting: Participate in the Council Chambers or click link below to join the meeting: https://hayward.zoom.us/j/82577781311?pwd=7Tlbs165eYmDjgFsEXNmNJTyqb3u0x.1 Meeting ID: 825 7778 1311 Password: C10/15@7pm or Dial: +1 669 900 6833 or +1 646 931 3860 Meeting ID: 825 7778 1311 Password: 7447937339
  4. 4 CITY COUNCIL MEETING 777 B Street, Hayward, CA 94541 City Hall, Council Chambers
  5. 5 CALL TO ORDER: Mayor Salinas Pledge of Allegiance: Council Member Zermeño ▶ jump to 0:13
  6. 6 AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
  7. 7 ROLL CALL ▶ jump to 0:38
  8. 8 CLOSED SESSION ANNOUNCEMENT ▶ jump to 1:03
  9. 9 PRESENTATION ▶ jump to 1:40
  10. 10 Native American Heritage Month ▶ jump to 1:42
  11. 11 PUBLIC COMMENTS ▶ jump to 16:51
  12. 11 Approval of the Consent Calendar approved the Consent Agenda Pass ▶ jump to 33:21
  13. 12 The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated. ration and may be referred to staff. ▶ jump to 16:53
  14. 13 CITY MANAGER’S COMMENTS ▶ jump to 19:21
  15. 14 An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public. ▶ jump to 19:23
  16. 15 ACTION ITEMS
  17. 16 The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
  18. 17 page break
  19. 18 CONSENT ▶ jump to 29:34
  20. 1. Approve the Minutes of the Special City Council Meeting on October 1, 2024 MIN 24-109 approved Pass
  21. 2. Approve the Minutes of the Special City Council Meeting on October 8, 2024 MIN 24-111 approved Pass
  22. 3. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Wilsey Ham, a WHB Company, for Design Services for the Campus Drive Sidewalk Project in an Amount Not to Exceed $256,000 for Project Nos. 05332, 05344, and 05345 CONS 24-512 approved Pass
  23. 4. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $30,000 in Grant Funding Annually in Fiscal Years 2025 Through 2030 from the Alameda County Office of Homeland Security for the Hayward Fire Department’s Community Emergency Response Team Program CONS 24-514 approved Pass
  24. 5. Adopt a Resolution Authorizing the Specification of Sole Source Equipment to be Provided by Hydro International for the Water Resource Recovery Facility (WRRF) Grit Removal System in an Amount Not to Exceed $2,117,202 CONS 24-520 approved Pass
  25. 6. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Placeworks in an Amount Not to Exceed $250,000, for the Development of the City’s Community Based Transportation Plan (CIP Project 06940) CONS 24-521 approved Pass
  26. 7. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with HydroScience Engineers for the Preparation of a Recycled Water System Master Plan in an Amount Not to Exceed $350,000 CONS 24-522 approved Pass
  27. 8. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Current Agreement with InfoSend, Inc., for Utility Billing Services Related to the Water Customer Portal, Increasing the Contract by $75,000 and Enter into New Contract with InfoSend for a Three-Year Term in an Amount Not to Exceed $720,000, with the Option to Extend for Two Additional One-Year Periods in an Amount Not to Exceed $500,000 CONS 24-525 approved Pass
  28. 9. Adopt a Resolution Authorizing the City Manager to Accept Up to $500,000 in Donations From the Keith Lacey Trust to be Used by the Hayward Animal Services Bureau for Community Animal Programs, to Provide Shelter Pets Veterinary Care, to Purchase a Shelter Animal Van, and to Supplement Shelter Improvement Projects CONS 24-526 approved Pass
  29. 10. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Construction Contract with GSW Construction, Inc., Increasing the Amount by $210,000 for a Not-to-Exceed Total Amount of $647,800 CONS 24-527 approved Pass
  30. 11. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in California for All Animals Grant Funding Awarded by the University of California, Davis Koret Shelter Medicine Program for Use by the Hayward Police Department’s Animal Services Bureau CONS 24-528 approved Pass
  31. 12. Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to Tri-Valley Contracting, Inc. dba Tri-Valley Striping, for the Orchard Avenue Traffic Calming Quick Build Pilot Project, Project No. 05312, in the Amount of $159,237, and Approving $23,886 in Administrative Construction Contingency CONS 24-529 approved Pass
  32. 13. Adopt a Resolution Authorizing the City Manager to Amend and Extend an Agreement with All-Star Talent, Inc. for Recruitment Consulting and Services in an Amount of $167,800, with the Option to Renew for One Additional Annual Term for a Total Amount Not to Exceed $504,000 CONS 24-530 approved Pass
  33. 14. Adopt a Resolution Accepting the Resignation of Denise Thompson from the Personnel Commission, Effective Immediately CONS 24-531 approved Pass
  34. 15. Adopt Resolutions Approving City Applications to the Alameda County Transportation Commission Comprehensive Investment Plan and Authorizing the City Manager to Execute Agreements with the Alameda County Transportation Commission CONS 24-538 approved Pass
  35. 16. Adopt a Resolution Establishing the City Contribution for Active and Retiree Medical Premiums Set by the California Public Employee Retirement System (CalPERS) for Calendar Year 2025 pursuant to California Government Code Section 22892 of the Public Employees’ Medical and Hospital Care Act CONS 24-542 approved Pass
  36. 35 WORK SESSION ▶ jump to 33:29
  37. 36 Work Session items are non-action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
  38. 17. Housing Element Implementation: Work Session on Proposed Zoning Text Amendments to Chapter 10 (Planning, Zoning and Subdivisions) of the Hayward Municipal Code Related to Supportive Housing Programs Associated with Implementation of the Hayward 2023-2031 Housing Element (Report From Development Services Director Buizer) WS 24-031 ▶ jump to 33:31
  39. 38 page break
  40. 39 PUBLIC HEARING ▶ jump to 101:23
  41. 18. Critical Municipal Facilities: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Power Purchase Agreement with Ava Community Energy to Install Solar and Battery Storage at Four City Facilities (Report from Public Works Director Ameri) PH 24-045 approved Pass ▶ jump to 125:24
  42. 41 LEGISLATIVE BUSINESS ▶ jump to 125:59
  43. 19. City's Procurement Policies: Adopt a Resolution Approving Updates to the City of Hayward Procurement Policy (Report from Finance Director Gonzales) LB 24-022 approved Pass ▶ jump to 130:14
  44. 43 COUNCIL REPORTS AND ANNOUNCEMENTS ▶ jump to 130:36
  45. 44 Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities). ▶ jump to 130:41
  46. 45 COUNCIL REFERRALS
  47. 46 Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
  48. 47 ADJOURNMENT ▶ jump to 137:44
  49. 48 NEXT SPECIAL MEETING, October 21, 2024
  50. 49 PUBLIC COMMENT RULES
  51. 50 Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
  52. 51 PLEASE TAKE NOTICE
  53. 52 That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
  54. 53 PLEASE TAKE FURTHER NOTICE
  55. 54 That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. *** Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or cityclerk@hayward-ca.gov. Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.