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City Council

December 3, 2024 ·7:00 PM Final

Council Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 47 items

  1. 1 CITY COUNCIL MEETING 777 B Street, Hayward, CA 94541 City Hall, Council Chambers
  2. 2 NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom
  3. 3 PUBLIC PARTICIPATION How to observe the Meeting: 1. Comcast TV Channel 15 2. Live stream https://hayward.legistar.com/Calendar.aspx 3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment: 1. Use eComment on the City's Meeting & Agenda Center webpage at: https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. 2. Send an email to List-Mayor-Council@hayward-ca.gov by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day. How to provide live Public Comment during the City Council Meeting: Participate in the Council Chambers or click link below to join the meeting: https://hayward.zoom.us/j/87197958358?pwd=sKEsD8wehiOs0ZeaYl0h3DpDLxymEE.1 Meeting ID: 871 9795 8358 Password: 12/3CC@7pm or Dial: +1 669 900 6833 or +1 646 931 3860 Meeting ID: 871 9795 8358 Password: 9072362554
  4. 4 CALL TO ORDER: Mayor Salinas Pledge of Allegiance: Council Member Bonilla Jr.
  5. 5 AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
  6. 6 ROLL CALL ▶ jump to 1:05
  7. 7 CLOSED SESSION ANNOUNCEMENT ▶ jump to 1:07
  8. 8 PRESENTATION ▶ jump to 1:42
  9. 9 Keep Hayward Clean and Green Task Force Beautiful Yard Contest Award Presentation ▶ jump to 1:43
  10. 9 page break
  11. 10 PUBLIC COMMENTS ▶ jump to 12:01
  12. 11 The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated. ration and may be referred to staff. ▶ jump to 12:02
  13. 11 Approval of the Consent Calendar approved the Consent Agenda Pass ▶ jump to 17:26
  14. 12 CITY MANAGER’S COMMENTS ▶ jump to 12:19
  15. 13 An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public. ▶ jump to 12:20
  16. 14 ACTION ITEMS
  17. 15 The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
  18. 16 CONSENT ▶ jump to 14:36
  19. 1. Approve the City Council Minutes of the Meeting on November 19, 2024 MIN 24-126 approved Pass
  20. 2. Adopt a Resolution Accepting the Resignation of Task Force Member Leah Madonich Martinez from the Keep Hayward Clean and Green Task Force, Effective Immediately CONS 24-623 approved Pass
  21. 3. Adopt a Resolution Accepting the Resignation of Member Jadesola Edwards from the Personnel Commission, Effective Immediately CONS 24-624 approved Pass
  22. 4. Adopt a Resolution Accepting Transmittal of the Annual Mitigation Fee Act Report (AB 1600) CONS 24-611 approved Pass
  23. 5. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to an Agreement with Allied Universal Technology to Integrate Additional Facilities for Purchase and Phase III Implementation of a Consolidated Access Control System in an Increase of $660,000 and an Amount Not to Exceed $2,305,588.24 CONS 24-619 approved Pass
  24. 6. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Iteris, Inc., in an Amount of $132,814 to Purchase Video Detection Systems for Tennyson & Winton Signal Timing Upgrade Project No. 05342 CONS 24-620 approved Pass
  25. 7. Adopt a Resolution Approving the Reallocation of Unobligated ARPA Funds to the General Fund CONS 24-625 approved Pass
  26. 8. Adopt a Resolution Authorizing the City Manager to Execute Professional Service Agreements with Kittelson & Associates, Inc., Hexagon Transportation Consultants, Inc., and Kimley-Horn & Associates, Inc., for On-call Public Works Transportation Consulting Services CONS 24-626 approved Pass
  27. 9. Adopt a Resolution Approving the Terms of the Employee Home Loan Program CONS 24-627 approved Pass
  28. 10. Adopt a Resolution Appropriating Funds from the Wastewater Operating Fund to 1) Prepay the 2016 Clean Water State Revolving Fund Loan Related to the Financing of the Recycled Water Project in a Not-to-Exceed Amount of $14.1 million and 2) Establish an Interfund Loan to Finance the Prepayment CONS 24-633 approved Pass
  29. 11. Adopt a Resolution Approving the Plans and Specifications and Call for Bids for the Water Resource Recovery Facility’s (WRRF) New Administration and Laboratory Project, Project No. 07786 CONS 24-632 approved Pass
  30. 28 WORK SESSION ▶ jump to 17:43
  31. 29 Work Session items are non-action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
  32. 12. Recommended FY 2026 to FY 2030 Sewer Rates and Connection Fees (Report from Public Works Director Ameri) WS 24-037 ▶ jump to 17:44
  33. 31 PUBLIC HEARING ▶ jump to 56:12
  34. 13. Tenant Relocation Assistance Ordinance: Introduction of an Ordinance Amending Chapter 12, Article 2 of the Hayward Municipal Code Simplifying Requirements for Relocation Assistance; Adopt a Resolution Amending the FY 2025 Master Fee Schedule; and Adopt a Resolution Appropriating Revenue Funds Received from Landlords Reimbursing the City for Relocation Assistance Cases (Report from Development Services Director Buizer) PH 24-046 approved Pass ▶ jump to 88:25
  35. 33 COUNCIL REPORTS AND ANNOUNCEMENTS ▶ jump to 88:45
  36. 34 Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities). ▶ jump to 88:48
  37. 35 COUNCIL REFERRALS
  38. 36 Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
  39. 37 ADJOURNMENT ▶ jump to 96:07
  40. 38 NEXT SPECIAL MEETING, December 10, 2024, 7:00 PM
  41. 39 page break
  42. 40 PUBLIC COMMENT RULES
  43. 41 Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
  44. 42 PLEASE TAKE NOTICE
  45. 43 That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
  46. 44 PLEASE TAKE FURTHER NOTICE
  47. 45 That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. *** Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or cityclerk@hayward-ca.gov. Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.