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City Council

April 22, 2025 ·7:00 PM Final

Council Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 54 items

  1. 1 CITY COUNCIL MEETING 777 B Street, Hayward, CA 94541 City Hall, Council Chambers
  2. 2 NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
  3. 3 PUBLIC PARTICIPATION How to observe the Meeting: 1. Comcast TV Channel 15 2. Live stream https://hayward.legistar.com/Calendar.aspx 3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment: 1. Use eComment on the City's Meeting & Agenda Center webpage at: https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. 2. Send an email to List-Mayor-Council@hayward-ca.gov by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day. How to provide live Public Comment during the City Council Meeting: Participate in the Council Chambers or click link below to join the meeting: https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Meeting ID: 890 3148 7794 Password: CC4/22@7pm or Dial: +1 669 900 6833 or +1 646 931 3860 Meeting ID: 890 3148 7794 Password: 9780737093
  4. 4 page break
  5. 5 CITY COUNCIL MEETING
  6. 6 CALL TO ORDER: Mayor Salinas Pledge of Allegiance: Council Member Goldstein ▶ jump to 0:05
  7. 7 AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
  8. 8 ROLL CALL ▶ jump to 0:49
  9. 9 CLOSED SESSION ANNOUNCEMENT ▶ jump to 1:23
  10. 10 PRESENTATION ▶ jump to 1:37
  11. 11 Awards Presentation for 2025 Earth Day Poster & Writing Contest ▶ jump to 1:39
  12. 12 PUBLIC COMMENTS ▶ jump to 37:55
  13. 13 The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated. ration and may be referred to staff. ▶ jump to 37:58
  14. 14 CITY MANAGER’S COMMENTS ▶ jump to 37:53
  15. 15 An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public. ▶ jump to 62:23
  16. 16 ACTION ITEMS
  17. 17 The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
  18. 18 page break
  19. 19 CONSENT approved Pass ▶ jump to 66:36
  20. 1. Adopt a Resolution Approving the Project List for Fiscal Year 2025-2026 Road Repair and Accountability Act (RRAA) Funding for the Fiscal Year 2025-2026 Pavement Improvement Project CONS 25-158
  21. 2. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Invoice Cloud Inc. and Increase the Contract by a Not-to-Exceed Amount of $3,248,000 to Continue Providing Utility Billing Services CONS 25-159
  22. 3. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 11 to the Professional Services Agreement with CSG Consultants, Inc., for Private Development Review Services in the Amount of $120,000 for a Total Not-To-Exceed Amount of $2,724,000 and Extending the Date of the Agreement to July 31, 2025 CONS 25-161
  23. 4. Adopt a Resolution Awarding a Contract to DeSilva Gates Construction LLC, for the Fiscal Year 2024-2025 Pavement Improvement Project, Project No. 05338, in the Amount of $12,570,061 and Authorizing an Administrative Change Order Budget of $949,939 CONS 25-162
  24. 5. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Griffin Structures for Assessment and Planning Services for the Corporation Yard Needs Assessment Project in a Not-to-Exceed Amount of $230,000 and an Appropriate Additional $109,000, from Water Improvement Fund 604 to Project No. 07103 CONS 25-172
  25. 12. Community Agency Funding: Approval of Fiscal Year 2025-2026 Community Agency Funding Recommendations and the Fiscal Year 2026-2029 Consolidated Plan (Report from Assistant City Manager Youngblood) PH 25-017 approved Pass ▶ jump to 172:32
  26. 6. Adopt Resolutions to (1) Approve the Fiscal Year 2025-2026 Measure BB Annual Paratransit Program Plan and Authorize the City Manager to Execute Fiscal Year 2025-2026 Service Agreements for Paratransit Services; (2) Authorize and Appropriate Measure BB Fund Balance to Amend the Fiscal Year 2024-2025 Agreement with Eden I&R, Inc. for Transportation Network Company (TNC) Paratransit Services by $90,000 for a Not-to-Exceed Amount of $542,619; and (3) Appropriate $118,057 of Measure BB Fund Balance to Support Fiscal Year 2024-2025 Implementation of Mobility Management Services and Program Relaunch Outreach and Marketing Efforts CONS 25-178
  27. 12. Community Agency Funding: Approval of Fiscal Year 2025-2026 Community Agency Funding Recommendations and the Fiscal Year 2026-2029 Consolidated Plan (Report from Assistant City Manager Youngblood) PH 25-017 approved Pass ▶ jump to 173:39
  28. 7. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Larratt Brothers Plumbing in a Not-to-Exceed Amount of $328,000 for the Heat Pump Water Heater Direct Installation Program CONS 25-183
  29. 12. Community Agency Funding: Approval of Fiscal Year 2025-2026 Community Agency Funding Recommendations and the Fiscal Year 2026-2029 Consolidated Plan (Report from Assistant City Manager Youngblood) PH 25-017 approved Pass ▶ jump to 174:40
  30. 8. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Eco Office for the Construction of City Hall’s Second Floor for Public Works & Utilities Department in a Not-To-Exceed Amount of $300,000 CONS 25-184
  31. 9. Adopt a Resolution Approving the Sewer System Management Plan Update CONS 25-185
  32. 29 WORK SESSION
  33. 30 Work Session items are non-action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda. ▶ jump to 67:01
  34. 10. 2025 Resident Satisfaction Survey (Report from City Manager Dr. Ana M. Alvarez) WS 25-020 ▶ jump to 67:02
  35. 32 PUBLIC HEARING ▶ jump to 124:40
  36. 11. Hayward 2040 General Plan: Adopt a Resolution Amending the Hazards Element of the Hayward 2040 General Plan in Accordance with the Requirements of Assembly Bill 2140 by Adopting and Incorporating by Reference the Updated Hayward Local Resilience Plan; Finding that No Further Environmental Review is Necessary (Report from Interim Fire Chief Vollmer) PH 25-016 approved Pass ▶ jump to 129:12
  37. 12. Community Agency Funding: Approval of Fiscal Year 2025-2026 Community Agency Funding Recommendations and the Fiscal Year 2026-2029 Consolidated Plan (Report from Assistant City Manager Youngblood) PH 25-017 approved Pass ▶ jump to 172:00
  38. 35 LEGISLATIVE BUSINESS ▶ jump to 175:28
  39. 13. Fiscal Year 2024-2025 Salary Plan Amendment: Adopt a Resolution Approving and Amendment to the City of Hayward Salary Plan for Fiscal Year 2024-2025 (Report from Human Resources Director Frye) LB 25-008 approved Pass ▶ jump to 188:28
  40. 14. Council-Appointed Officer’s Employment Agreements: Adopt Resolutions Approving New Employment Agreements Between the City of Hayward and the City Attorney and Between the City of Hayward and the City Clerk, and Authorize the Mayor to Execute the Agreements (Report from Human Resources Director Frye) LB 25-011 approved Pass ▶ jump to 195:09
  41. 38 page break
  42. 39 COUNCIL REPORTS AND ANNOUNCEMENTS ▶ jump to 195:30
  43. 40 Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
  44. 41 COUNCIL REFERRALS
  45. 42 Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
  46. 43 ADJOURNMENT ▶ jump to 202:03
  47. 44 NEXT MEETING, May 6, 2025, 7:00 PM
  48. 45 PUBLIC COMMENT RULES
  49. 46 Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
  50. 47 PLEASE TAKE NOTICE
  51. 48 That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
  52. 49 page break
  53. 50 PLEASE TAKE FURTHER NOTICE
  54. 51 That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. *** Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or cityclerk@hayward-ca.gov. Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.