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Board of Supervisors

January 9, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/88931358046

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 99 items

  1. 1 ADDENDUM
  2. 2 Item 54 is hereby added to the Consent Calendar.
  3. 3 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 889 3135 8046. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/88931358046. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  4. 4 Page Break
  5. 5 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
  6. 6 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  7. 7 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  8. 8 PAGE BREAK
  9. 9 PROTOCOLS FOR PUBLIC COMMENT
  10. 10 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  11. 11 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  12. 12 PAGE BREAK
  13. 13 9:00 A.M. - CALLED TO ORDER
  14. 14 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  15. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
  16. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  17. 16 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  18. 17 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  19. 1. Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2024. Approved Pass
  20. 19 Welcome to the Chair of the Board of Supervisors for the Year 2024.
  21. 20 PAGE BREAK
  22. 21 CONSENT CALENDAR
  23. 2. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on December 12, 2023. Approved Pass
  24. 23 GENERAL GOVERNMENT - CONSENT ITEMS
  25. 3. Auditor-Controller recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5196 Levying Special Taxes for Community Facilities District 2024-1 (Carson Creek Heritage 11). (Cont. 2/27/2024, Item 51) FUNDING: N/A Approved Pass
  26. 4. Chief Administrative Office recommending the Board: 1) Make findings in accordance with Purchasing Policy C-17, section 3.4 (5) that the attached Amendment 1 to Agreement 7814, with Citiguard Inc. for security services is exempt from competitive bidding as the contract amendment is necessary in order to avoid the interruption of County business; and 2) Authorize the purchasing agent to sign Amendment 1 to Agreement 7814 with Citiguard Inc, increasing the contract value by $60,000 for a new not to exceed amount of $141,635. There are no changes to the term or rates of the contract. The contract expires on June 26, 2024. FUNDING: General Fund. Approved Pass
  27. 5. Chief Administrative Office recommending the Board consider approving and authorizing the Chair to sign a letter of support for the El Dorado Irrigation District's application to the U.S. Bureau of Reclamation for the WaterSMART Small-Scale Water Efficiency Projects grant opportunity. FUNDING: N/A Approved Pass
  28. 6. Chief Administrative Office recommending the Board receive and file special tax reports for County Service Area 3 and County Service Area 7, specific to the County of El Dorado ambulance services for Fiscal Year 2022-2023. FUNDING: Special Tax. Approved Pass
  29. 7. Chief Administrative Office, Parks Division, recommending the Board provide conceptual approval to amend the El Dorado County Ordinance Code, Chapter 9.46 - Park Rules and Regulations, to include a chapter on dog park rules in County parks. FUNDING: N/A Approved Pass
  30. 8. Chief Administrative Office, Parks Division, recommending the Board: 1) Approve and Authorize the Chair to sign Resolution 008-20234 accepting grant funds in the amount of $357,586 for the Rubicon Trail projects from the State of California, Department of Parks and Recreation, Off-Highway Vehicle Grant Funds, for Fiscal Year (FY) 2023-24 (G23) grant cycle; 2) Approve and authorize the Deputy Chief Administrative Officer overseeing Parks to sign the following agreements: a) G23-03-06-S01 for Education and Safety in the amount of $78,677 plus County match requirement of $31,792 for a total of $110,469 for a one-year period; and b) G23-03-06-P01 for Rubicon Planning in the amount of $278,909 plus County match requirement of $92,970 for a total of $371,879, for a three-year period; and 3) Authorize the Deputy Chief Administrative Officer overseeing Parks to approve and execute any amendments that do not change the dollar amount of said Agreements, contingent on approval from County Counsel. FUNDING: State Parks and Recreation, Off-Highway Motor Vehicle Division Grant Funding (74%), Sacramento Municipal Utility District Funds and/or Off Highway Vehicle Fees 26%. Approved Pass
  31. 9. Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare two (2) service weapons as surplus and approve the sale of the weapons to retiring Supervising Deputy Officer Karina Pitts and Supervising Deputy Officer Benjamin Kinser. FUNDING: Funding received from the sales will be deposited into the General Fund. Approved Pass
  32. 10. Clerk of the Board recommending the Board make the following District specific appointments to various Boards, Commissions or Committees for the terms stated. District V Reappoint Karen Bender, Member, Clean Tahoe Program Board of Directors, Term Expiration 01/01/2026. Reappoint Gary Stanton, Member, Happy Homestead Cemetery District, Term Expiration 01/01/2028. Approved Pass
  33. 11. Clerk of the Board recommending the Board make the following Non-District specific appointments to various Boards, Commissions or Committees for the terms stated. Agricultural Commission Reappoint William Draper, Forest Industry Representative, Term Expiration 01/01/2028. Reappoint Greg Boeger, Agricultural Processing, Term Expiration 01/01/2028. Behavioral Health Commission Vacant one (1), Member, Term Expiration 01/01/2027. Board of Appeals Reappoint Steve Twist, Professional Category. Term Expiration 01/01/2027. Reappoint Dwayne Nystrom, Community at Large, Term Expiration 01/01/2027. Reappoint Garry Gates, Engineer, Term Expiration 01/01/2027. Building Industry Advisory Committee Reappoint Vance Jarrard, North State Building Industry Association, Member, Term Expiration 01/01/2027. Reappoint Matt Blessing, El Dorado County Builders Exchange, Alternate Member, Term Expiration 01/01/2027. Cemetery Advisory Committee Appoint Sheriff Leikauf, County Coroner, No Term Expiration. Vacant one (1), Archaeologist Representative, Term Expiration 01/01/2026. Coloma Lotus Advisory Committee: Vacant one (1), Non-Commercial Boater Representative, Term Expiration 01/01/2028. Diamond Springs and El Dorado Community Advisory Committee Vacant one (1), Member, Term Expiration 01/01/2028. El Dorado County Early Care and Education Planning Council Vacant one (1), Designee, Term Expiration 01/01/2028. Vacant one (1), Provider - Joint Appointment, Term Expiration 01/01/2028. Vacant one (1), Public Agency Representative, Term Expiration 01/01/2028. Vacant one (1), Community Representative, Term Expiration 01/01/2028. El Dorado Solid Waste Advisory Committee Reappoint Pierre Rivas, City of Placerville, Member, Term Expiration 01/01/2029. First 5 El Dorado Children and Families Commission Appoint Matthew Minson, M.D., El Dorado County Health Officer, Term Expiration 01/01/2027. Historical Museum Commission Reappoint Barbara Raines, Member, Term Expiration 01/01/2028. Reappoint Dee Owens, Member, Term Expiration 01/01/2028. Reappoint Frank Jacobi, Member, Term Expiration 01/01/2028. Vacant two (2), Members, Term Expiration 01/01/2028. In-Home Supportive Services (IHSS) Advisory Committee Vacant nine (9), Committee Representatives, Term Expiration 01/01/2026. Law Library Trustees Reappoint Gregory Clark, Trustee, Term Expiration 01/01/2025. Vacant one (1), BOS-Designee, Term Expiration 01/01/2025. Rural Counties Environmental Services Joint Powers Authority Reappoint Jeffery Warren, Alternate Delegate-Solid Waste Authority, Term Expiration 01/01/2025. Reappoint Mark Moss, Alternate Delegate-Solid Waste Authority, Term Expiration 01/01/2025. Tahoe Regional Planning Agency Reappoint Brendan Ferry, Member-2nd Alternate, Term Expiration 01/01/2025. Approved Pass
  34. 12. Human Resources Department recommending the Board consider the following: 1) Make findings in accordance with Ordinance 3.13.030 that a contract for workplace investigation and training services is necessary to protect against a conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective and where work must be completed within limited timeframes; 2) Approve and authorize the Purchasing Agent to sign Amendment II to Agreement 4730 with Boucher Law, PC to increase the not-to-exceed amount by $58,000, making the new not-to-exceed amount $268,000, with a term effective from the final execution through April 15, 2024; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 4730, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. Approved Pass
  35. 13. Human Resources Department recommending the Board: 1) Approve and adopt revisions to Board of Supervisors Policy E-8: Employee Identification Badge Policy; and 2) Grant the Director of Human Resources the authority to make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations. FUNDING: N/A Approved Pass
  36. 14. Information Technologies Department recommending the Board consider the following: 1) Approve and authorize the Chair to sign, competitively bid, Agreement 8099 with Assetas, Inc. to provide an asset management software system for a five-year term in the amount of $304,285; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8099, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. Approved Pass
  37. 15. Information Technologies Department recommending the Board consider the following: 1) Make findings in accordance with Procurement Policy C-17, Section 3.4.2 (a), that the cybersecurity consulting services agreement with The Institute for Applied Network Security, LLC (IANS) is exempt from Competitive Bidding due to a technological, specialized, unique character of the good requiring it to be purchased from a specified vendor; 2) Approve and authorize the Purchasing Agent to sign Master Services Agreement 8295 and Order Form with IANS to provide cybersecurity consulting services for a three-year term in the amount of $210,000; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Master Services Agreement 8295, excluding term extensions and increases in compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. Approved Pass
  38. 16. Information Technologies Department recommending the Board: 1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (4), that the agreement with Dell is exempt from Competitive Bidding due to a competitively bid agreement being utilized; 2) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and 3) Approve the continued use of Contract 83 with Dell through January 31, 2024, with no change to the Board-approved amount, for the purchase of hardware licensing, maintenance, and support, in accordance with National Association of State Procurement Officials (NASPO) Agreement MNWNC-108 Amendment VII. FUNDING: General Fund. Approved Pass
  39. 17. Treasurer-Tax Collector's Department recommending the Board approve the County 457 Deferred Compensation Plan Investment Policy Statement. FUNDING: N/A Approved Pass
  40. 18. Supervisor Laine recommending the Board make the following appointment to the Civil Service Commission: Appoint Patrick Frega, Member - Tahoe Basin Resident, Term Expiration 01/09/2028. FUNDING: N/A Approved Pass
  41. 40 PAGE BREAK
  42. 41 HEALTH AND COMMUNITY - CONSENT ITEMS
  43. 19. Department of Child Support Services and Chief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign the attached retroactive Memorandum of Understanding 8098, between the County of El Dorado and Department of Child Support Services, for the premises located at 3883 Ponderosa Road, Shingle Springs, CA 95682 with a commencement date retroactive to April 01, 2023. FUNDING: State and Federal Child Support Funds. Approved Pass
  44. 20. Health and Human Services Agency recommending the Board approve and authorize the Chair to sign a Fiscal Year 2023-24 Budget Transfer Request for the Animal Services Division to reallocate funds from Salaries and Benefits to Fixed Assets in the amount of $20,000 to accommodate a cost increase to the previously approved dog box purchase and installation (4/5 vote required). FUNDING: 68.7% General Fund, 7.2% City of Placerville, 12.4% Public Health Realignment, 11.7% Fees and court fines. Approved Pass
  45. 21. Health and Human Services Agency (HHSA) as the Administrative Entity for the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC) is asking the Board to consider a request from the EDOK CoC recommending the Board: 1) Approve and authorize the Chair to sign Funding Out Agreement 7728 with Housing El Dorado (HED) for the purchase of one vehicle with the capacity to transport up to eight passengers, which will be utilized by HED for the provision of Street Outreach and transportation to/from housing support and services to individuals experiencing homelessness, in the amount of $51,507.14 and a term upon execution for one year; 2) Authorize the Purchasing Agent to execute amendments relating to Agreement 7728, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 3) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 7728. FUNDING: 100% State-funded Homeless Housing, Assistance and Prevention (HHAP) Round One (“HHAP-1”) Grant, allocated to HHSA on behalf of the EDOK CoC. Approved Pass
  46. 22. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Mental Health Services Act (MHSA) Prevention and Early Intervention (PEI) and Community Services and Supports (CSS) services provided by Contractors are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Make findings in accordance with County’s Procurement Policy C-17, Section 3.4.2(f), exempting the competitive bidding process, with Purchasing Agent concurrence, for HHSA Agreement for Services 7657 because the provider of these services will provide efficiency and critical knowledge, including the possession of the required staff and facilities to deliver these services, and other providers of the services cannot provide similar efficiencies or critical knowledge; 3) Approve and authorize the Chair to sign Agreement for Services 7657 with Foothill Indian Education Alliance, Inc., to provide outreach and mental health services through the MHSA PEI Wennem Wadati: A Native Path to Healing Project, in the amount of $345,000 for the initial term effective upon execution through June 30, 2026, with the option to extend the term of the Agreement for one additional year for a term not to exceed June 30, 2027, for a total maximum obligation of $460,000; 4) Approve and authorize the Chair to sign, competitively procured, Agreement for Services 7867 with National Alliance of Mental Health (NAMI) El Dorado Western Slope and South Lake Tahoe, in support of the MHSA PEI Clubhouse El Dorado Project, for the provision of member driven mental health recovery services, and linkage to community services and outreach, in the amount of $900,000, for the initial term effective upon execution through June 30, 2026, with the option to extend the term of the Agreement for one additional year for a term not to exceed June 30, 2027, for a total maximum obligation of $1,200,000; 5) Approve and authorize the Chair to sign, competitively procured, Agreement for Services 7981 with New Morning Youth and Family Services, Inc., to administer mental health services under the MHSA PEI Community Stigma and Discrimination Reduction Project, in the amount of $300,000 for the initial term effective upon execution through June 30, 2026, with the option to extend the term of the Agreement for one additional year for a total term not to exceed June 30, 2027, and a total maximum obligation of $400,000; 6) Authorize the Purchasing Agent to execute amendments relating to Agreements 7657, 7981, and 7867, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amounts or terms of the Agreements; and 7) Authorize the HHSA Director, HHSA Chief Assistant Director and HHSA Behavioral Health Director, to execute programmatic, administrative, and fiscal documents relating to these Agreements. FUNDING: 100% State Mental Health Services Act. Approved Pass
  47. 23. Health and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 006-2024, which replaces and supersedes Resolution 107-2019, and delegates authority to the Director of HHSA, or HHSA Chief Assistant Director, to act on behalf of the County in connection with the funding from the California Department of Housing and Community Development (HCD) Notice of Funding Availability (NOFA) for the No Place Like Home Noncompetitive Allocation in an amount not to exceed $836,801; 2) Adopt and authorize the Chair to sign Resolution 007-2024, which replaces and supersedes Resolution 218-2019, and delegates authority to the Director of HHSA, or HHSA Chief Assistant Director, to act on behalf of the County in connection with the funding from the HCD NOFA for the No Place Like Home Competitive Allocation in an amount not to exceed $2,588,482; and 3) Delegate authority to the Director of HHSA, or HHSA Chief Assistant Director, to execute any resulting agreements, amendments, or subsequent administrative documents required by HCD for the No Place Like Home Competitive and Noncompetitive Allocations, including fiscal and programmatic reports, which do not increase Net County Cost, contingent upon County Counsel and Risk Management approval. FUNDING: 100% State HCD funding from the No Place Like Home Program. No matching funds are required. Approved Pass
  48. 24. Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 003-2024, authorizing the addition of a 1.0 Full Time Equivalent Public Health Nursing Manager Personnel Allocation in HHSA. FUNDING: 100% State Future of Public Health. Approved Pass
  49. 25. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Residential Treatment services provided by Contractors are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings to waive the competitive bid process for the three specified Residential Treatment Agreements for Services (8091, 8092, 8093) in accordance with the County Procurement Policy C-17, Section 3.4.2(f), Exemption from Competitive Bidding, as the Providers of these Agreements possess critical knowledge, including the required staff, facilities, and level of care certifications and facility licenses, to ensure continuity of these mandated services; 3) Authorize the Chair to execute Agreement for Services 8091 with Psynergy Programs, Inc., for the provision of Adult Residential Facility (ARF) services, in the amount of $3,600,000, with a 36-month term, for the retroactive term start date of July 1, 2023, through June 30, 2026, with the option to extend for one additional one-year term through June 30, 2027, to ensure that HHSA can meet the Department of Health Care Services (DHCS) required implementation date of this new agreement, in compliance with the California Advancing and Innovating Medi-Cal (CalAIM) contract change requirements for these services; 4) Authorize the Chair to execute Agreement for Services 8092 with Compassion Pathways Behavioral Health LLC doing business as (DBA) Compassion Springs, for the provision of Social Rehabilitation Treatment Services (SRTS), in the amount of $6,000,000, with a 36-month term, for the retroactive term start date of July 1, 2023, through June 30, 2026, with the option to extend for one additional one-year term through June 30, 2027, to ensure that HHSA can meet the DHCS required implementation date of this new agreement, in compliance with the CalAIM contract change requirements for these services; 5) Authorize the Chair to execute Agreement for Services 8093 with Compassion Valley LLC, for the provision of SRTS, in the amount of $600,000, with a 36-month term, for the retroactive term start date of July 1, 2023, through June 30, 2026, with the option to extend for one additional one-year term through June 30, 2027, to ensure that HHSA can meet the DHCS required implementation date of this new agreement, in compliance with the CalAIM contract change requirements for these services; 6) Authorize the Purchasing Agent to execute amendments relating to these Residential Treatment Agreements, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amounts or terms of the agreements; and 7) Authorize the HHSA Director, HHSA Chief Assistant Director, or the HHSA Behavioral Health Director to execute programmatic, administrative, and fiscal documents relating to these agreements. FUNDING: Federal and State Funding: 36% Federal Medi-Cal, 54% Realignment, 10% Mental Health Services Act. Approved Pass
  50. 49 PAGE BREAK
  51. 50 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  52. 26. Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 001-2024 approving the performance period extension of Subdivision Improvement Agreements for projects referenced in the Resolution for one year from the current performance date if the project improvements are not completed by said date. (District I) FUNDING: Road Fund. Approved Pass
  53. 27. Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030(C) of the County Ordinance, Contracting Out, for on-call materials testing services, that due to the temporary or occasional nature of the work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff; and 2) Approve and authorize the Chair to sign Agreement for Services 8284 with Geocon Consultants, Inc. to provide on-call materials testing services in the not-to-exceed amount of $150,000 for a period beginning upon execution and expiring three years thereafter. (All Districts) FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding. Approved Pass
  54. 28. Department of Transportation recommending the Board approve and authorize the Chair to sign a Budget Transfer adjusting appropriations for the Fiscal Year 2023-24 budget related to two (2) Capital Improvement Program (CIP) projects: the Pony Express Trail Bicycle, Pedestrian and ADA Improvements Project, CIP Number 36109010, and the US 50 / Ponderosa Road Interchange - Durock Road Realignment Project, CIP Number 36104008. (4/5 vote required) FUNDING: Shingle Springs Band of Miwok Indians Intergovernmental Agreement /Traffic Impact Fees Highway 50 and Silva Valley Interchange. Approved Pass
  55. 29. Department of Transportation recommending the Board: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, find that it is appropriate to contract for maintenance and repair of county fleet vehicles because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work," and (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;" 2) Award Request for Proposal 24-928-003 for the provision of On-Call Equipment, Truck, and Automotive Body Work and Painting Services to the successful proposers: a) Frank's Body Shop, Inc., of Placerville, California; and b) G & O Body Shop, Inc., of Placerville, California; 3) Approve and authorize the Chair to sign Agreement 8239 with Frank's Body Shop Inc. in the not-to-exceed amount of $500,000, for a term beginning January 9, 2024, and expiring three years thereafter; and 4) Approve and authorize the Chair to sign Agreement 8240 with G & O Body Shop, Inc. in the not-to-exceed amount of $500,000, for a term beginning January 9, 2024, and expiring three years thereafter. FUNDING: Fleet Internal Service Fund. Approved Pass
  56. 30. Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed surveying support services; 2) Direct staff to consult with the County Surveyor for as-needed surveying support services prior to requesting services from said contractor; 3) Award Request for Proposal 23-918-080 to UNICO Engineering, Inc.; and 4) Approve and authorize the Chair to sign Agreement for Services 8130 with UNICO Engineering, Inc. in the not-to-exceed amount of $350,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed surveying support services. (All Districts) FUNDING: For various Capital Improvement Program, Environmental Improvement Program, and other projects as needed, funding will be provided by associated Federal, State, and Local funding sources. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund. Approved Pass
  57. 31. Department of Transportation recommending the Board: 1) Find that the County may contract with Department of California Highway Patrol for traffic control services in accordance with Section 3.13.030 (E) of the County Ordinance, because the work is with or among another governmental entity or agency; and 2) Retroactively approve and authorize the Chair to sign Resolution 004-2024 and California Standard Agreement 23R245001 with Department of California Highway Patrol to provide traffic control services on construction projects for a total not-to-exceed of $250,000 and a term beginning January 1, 2024 and ending three years thereafter. FUNDING: Various funding sources for Capital Improvement Program Projects, including Federal, State and Local funding at different amounts depending on the project. Approved Pass
  58. 32. Department of Transportation recommending the Board: 1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Bear Electrical Solutions, Inc. for maintenance of traffic signals and associated equipment because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work," and (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;" and 2) Approve and authorize the Chair to sign Agreement 8283 with Bear Electrical Solutions, Inc. to provide Countywide routine and on-call emergency signal maintenance on an as-needed basis, in an amount not-to-exceed of $300,000 for a term to become effective on January 9, 2024 and terminate on January 8, 2027. FUNDING: Road Fund (100%). Approved Pass
  59. 33. Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board: 1) Find the purchase of two (2) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-20; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-20 for the acquisition of two (2) fleet replacement vehicles of various configurations for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Freeway Toyota of Hanford, CA. in the amount of $104,546 plus applicable delivery, fees, and taxes (estimated at $8,667.10) for a one-time purchase following Board approval. FUNDING: Fleet Internal Service Fund (100%). Approved Pass
  60. 34. Planning and Building Department, Cemeteries Division, recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5190 to amend County Ordinance Code § 8.20, Cemeteries, Title 8, Public Health and Safety, to revise multiple sections of the Cemeteries Ordinance. FUNDING: N/A Approved Pass
  61. 35. Surveyor’s Office recommending the Board consider the following: 1) Approve the addition of one (1) refurbished Trimble R10 and accessories and one (1) new Spectra Precision Ranger 5 Data Collector and accessories assigned to Fiscal Year 2023-24 Fixed Assets list, with a cost of $46,000; 2) Approve and authorize the Chair to sign a Budget Transfer decreasing the General Fund Contingency by $19,000, decreasing Surveyor Abatement by $27,000, and increasing the department’s Fixed Asset appropriations by $46,000; 3) Approve and authorize the Chair to sign a Budget Transfer decreasing the Henningsen-Lotus Park Special Revenue Fund contingency for planned projects by $15,000; 4) Approve and authorize the Purchasing Agent to execute a Purchase Order for refurbished surveying equipment and accessories with DH Technology, LLC in the amount of $38,537 plus applicable shipping and handling; 5) Approve and authorize the Purchasing Agent to execute a Purchase Order for new surveying equipment and accessories with Future Fire Suppression Inc. (dba AmeriVet Enterprises) in the amount of $6,581.51, plus applicable shipping and handling; and 6) Authorize the Purchasing Agent to execute any subsequent purchase documents that do not increase the amount of the Purchase Orders (other than for shipping and handling) with DH Technology LLC and Future Fire Suppression Inc. (4/5 vote required). FUNDING: General Fund. Approved Pass
  62. 61 PAGE BREAK
  63. 62 LAW AND JUSTICE - CONSENT ITEMS
  64. 36. District Attorney's Office and Sheriff's Office recommending the Board: 1) Review and make available for public comment the County’s Fiscal Year (FY) 2023 application for the Edward Byrne Memorial Justice Assistance Grant Program for funding in the amount of $17,372 to be expended between October 1, 2022, through September 30, 2024; and 2) Approve and authorize the Chair to sign the FY 2023 Edward Byrne Memorial JAG Program Certifications and Assurances after the 30-day review period for submittal by the Sheriff’s Office. FUNDING: Edward Byrne Memorial JAG Program. Approved Pass
  65. 37. Sheriff’s Office recommending the Board: 1) Make findings that, in accordance with County Ordinance Section 3.13.030(E), the work will be performed by another governmental entity or agency; and 2) Authorize the Chair to sign Agreement 8264 between El Dorado County and Placer County to provide the facility, personnel, and equipment necessary for complete forensic pathology services on an as needed basis for a retroactive term from July 1, 2023, to June 30, 2024, in a not to exceed amount of $75,000. FUNDING: General Fund. Approved Pass
  66. 38. Sheriff's Office recommending the Board approve and authorize the Chair to sign a Governing Body Resolution 002-2024 for the FY 2023 Homeland Security Grant Program to accompany the application for grant funds sub-granted through the California Governor's Office of Emergency Services, for a grant allocation of $256,682, for the period September 1, 2023 through May 31, 2026. FUNDING: Federal Grant Funds. Approved Pass
  67. 39. Sheriff’s Office recommending the Board approve and authorize the Chair to execute Reimbursement Agreement 8263 between the County and the City of South Lake Tahoe for reimbursement of funds in the amount of $7,652 for the grant performance period that ends May 31, 2024, from the Fiscal Year (FY) 2021 Homeland Security Grant, for the purchase of a GPS system. FUNDING: FY 2021 Homeland Security Grant. Approved Pass
  68. 40. Sheriff’s Office recommending the Board: 1) Approve and authorize the Sheriff to participate, apply for, and sign the Fiscal Year (FY) 2024-25 Boating Safety and Enforcement Financial Aid Contract with the California Department of Parks and Recreation, Division of Boating and Waterways in the amount of $319,546 for the term July 1, 2024, through June 30, 2025, to provide revenue to support boating safety and enforcement activities on the County’s rivers and lakes; 2) Approve and authorize the Chair to sign Resolution 005-2024 adopting language pursuant to Harbors and Navigation Code Section 663.7(3) relative to the use of 100% of the annual Boat Taxes in conjunction with the FY 2024-25 Boating Safety and Enforcement Financial Aid Contract with the California Department of Parks and Recreation, Division of Boating and Waterways for the Sheriff’s Office annual Boating Safety and Enforcement Program; 3) Authorize the County Auditor to certify the amount of prior year vessel taxes received by the County; and 4) Authorize the Sheriff or Chief Fiscal Officer of the Sheriff’s Office to sign each reimbursement claim. FUNDING: State of California Department of Parks and Recreation, Division of Boating and Waterways Boating Safety and Enforcement Financial Aid (60%) and County Boat Taxes (40%). Approved Pass
  69. 41. El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 7/15/2025, Item 27) FUNDING: N/A Approved Pass
  70. 69 Page Break
  71. 42. Probation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(E) that the work is with or among other governmental entities or agencies; 2) Approve and authorize the Chair to sign Agreement 8246 between County of El Dorado Probation Department and El Dorado County Office of Education, that outlines their partnership to support vulnerable youth clients served through the El Dorado County Commission for Youth and Families, with a with a not-to-exceed amount of $150,000, and a term effective upon full execution and ending on June 30, 2027; and 3) Authorize the Purchasing Agent to execute amendments relating to this Agreement, contingent upon approval by County Counsel and Risk Management, which do not increase the amount or term of the Agreement. FUNDING: 100% Juvenile Justice Crime Prevention Act & Youthful Offender Block Grant (JJCPA-YOBG). Approved Pass
  72. 71 END CONSENT CALENDAR
  73. 72 PAGE BREAK
  74. 73 DEPARTMENT MATTERS (Items in this category may be called at any time)
  75. 43. Department of Transportation recommending the Board: 1) Receive the El Dorado Countywide Housing and Employment Projections, 2018 - 2045 Memorandum and Presentation pertaining to the 2024 Major Update of the Traffic Impact Fee Program; and 2) Adopt an annual residential growth rate of 0.62% and an annual employment growth rate of 0.62% through 2045. FUNDING: Traffic Impact Fee Program. Approved Pass
  76. 44. Department of Transportation recommending the Board consider the following: 1) Approve Final Passage (Second Reading) of Ordinance 5191 to repeal Ordinances 4785 and 4787 and dissolve the Missouri Flat Community Facilities District (CFD) Number 2002-01; and 2) Approve and authorize the Board Chair to sign the Notice of Cessation of Special Tax Lien due to the dissolution of the Missouri Flat CFD. (Cont. 1/9/2024, Item 44) FUNDING: Missouri Flat Community Facilities District. Continued Pass
  77. 45. Planning and Building Department recommending the Board: 1) Receive a presentation and provide feedback on the proposed Limited Density Owner-Built Rural Dwellings (Title 25) program; and 2) Direct staff to return with a final program and prepare a draft ordinance adopting regulations for dwellings consistent with Limited Density Owner-Built Rural Dwellings (Title 25) of the California Code of Regulations, Housing and Community Development. FUNDING: N/A Approved Pass
  78. 46. Human Resources Department recommending the Board approve and authorize the Chair to sign Resolution 011-2024 adopting, effective the pay period containing January 1, 2024, new salaries for the classifications affected by El Dorado County Charter, Section 504; the Memorandum of Understanding between the County of El Dorado and the Deputy Sheriffs’ Association, Article 5, Section 2; and the Memorandum of Understanding between the County of El Dorado, the El Dorado County Law Enforcement Management Association, Article 4, Section 1B, and the Salary and Benefits Resolution for Unrepresented Employees, Section 6. 602. FUNDING: General Fund. Approved Pass
  79. 47. Chief Administrative Office recommending the Board: 1) Appoint two members to the Fiscal Year 2024-25 Budget Ad Hoc Committee; and 2) Provide direction to staff on the discretionaryTransient Occupancy Tax allocation process and any Board-directed revisions to Board Policy B-16, Budget Policies. FUNDING: N/A Approved Pass
  80. 48. Chief Administrative Office and the Board of Supervisors Fire/EMS/Jurisdictional Reorganization Ad Hoc Committee, recommending the Board provide direction to staff in response to a request for financial assistance related to the proposed annexation of the Meeks Bay Fire Protection District (Meeks Bay) into the North Tahoe Fire Protection District (North Tahoe) (Placer Local Agency Formation Commission (LAFCO)Project 2022-01). FUNDING: Discretionary Transient Occupancy Tax (TOT); General Fund. Approved Pass
  81. 49. Clerk of the Board recommending the Board make Board Member appointments to various Boards, Commissions or Committees for 2024. The following is a list of current appointments through December 31, 2023: Abandoned Vehicle Abatement Service JPA Current Member: Supervisor Thomas, since 2021 Current Alternate: Supervisor Hidahl, since 2021 Behavioral Health Commission Current Member: Supervisor Thomas, since 2021 California Identification Remote Access Network Current Member: Current: Supervisor Hidahl, since 2017 Capital Southeast Connector Joint Powers Authority Current Member: Supervisor Hidahl, since 2017 Current Alternate: Supervisor Turnboo, since 2021 Cemetery Advisory Committee Current Member: Supervisor Parlin, since 2021 Current Alternate: Shelley Wiley, since 2021 Community Action Council Current Member: Supervisor Turnboo & one (1) Alternate: Mark Treat, since 2021 Current Member: Supervisor Thomas & one (1) Alternate: Karen Feathers, since 2021 Current Member: Supervisor Parlin & one (1) Alternate: Shelley Wiley, since 2021 El Dorado County Commission for Youth and Families Current Member: Supervisor Thomas, since 2023 El Dorado County Water Agency Current Member: Supervisor Turnboo, since 2021 Current Member: Supervisor Thomas, since 2021 Current Member: Supervisor Parlin, since 2019 El Dorado County Youth Commission Current BOS Liaison: Supervisor Thomas, since 2021 Evelyn Horn Scholarship Committee (must be from a District which constitutes a major portion of the Western Slope) Current Member - Chair: Supervisor Thomas, since 2021 Current Member - Vice Chair: Supervisor Turnboo, since 2021 First 5 El Dorado Children and Families Commission Current Member: Supervisor Parlin, since 2023 Golden Sierra Job Training Agency Current Member: Supervisor Parlin, since 2019 Current Alternate: Supervisor Turnboo, since 2021 Golden State Connect Authority Joint Exercise of Powers (This committee is connected to RCRC. The representative for RCRC needs to be the same for this committee) Current Member: Supervisor Parlin, since 2021 Current Alternate: Supervisor Thomas, since 2021 Golden State Finance Authority (This committee is connected to RCRC. The representative for RCRC needs to be the same for this committee) Current Member: Supervisor Parlin, since 2019 Current Alternate: Supervisor Turnboo, since 2022 Greater Sacramento Economic Council Board of Directors Current Member: Supervisor Hidahl, since 2023 Local Agency Formation Commission (LAFCO) Current Member: Supervisor Hidahl, since 2020 Current Member: Supervisor Turnboo, since 2022 Current Alternate: Supervisor Thomas, since 2022 Local Enforcement Agency Independent Hearing Panel Current Member: Supervisor Turnboo, since 2021 Mountain Counties Air Basin Control Council Current Member: Supervisor Parlin, since 2019 Current Alternate: Supervisor Turnboo, since 2021 National Association of Counties (NACo) Current Member: Supervisor Parlin, since 2021 Current Alternate Member: Supervisor Thomas, since 2021 Rural Counties Environmental Services Joint Powers Authority Current Member: Supervisor Parlin, since 2019 Rural County Representatives of California (RCRC) Current Member: Supervisor Parlin, since 2019 Current Alternate Member: Supervisor Turnboo, since 2022 Sacramento Area Council of Governments Current Member: Supervisor Thomas, since 2021 Current Alternate Member: Supervisor Parlin, since 2020 Sacramento-Placerville Transportation Corridor Joint Powers Authority Current Member: Supervisor Hidahl, since 2021 Current Alternate Member: Supervisor Turnboo, since 2021 Sierra Nevada Conservancy Board Current Member: Supervisor Parlin, since 2019 Current Alternate Member: Supervisor Turnboo, since 2021 South Fork American River (SOFAR) Collaborative Current Member: Supervisor Parlin, since 2021 Current Alternate Member: Supervisor Turnboo, since 2021 South Lake Tahoe Basin Waste Management Authority Current Member: Supervisor Laine, since 2023 Current Alternate Member: Supervisor Thomas, since 2021 South Lake Tahoe Recreation Facilities Joint Powers Authority Current Member: Supervisor Laine, since 2023 Current Alternate Member: Supervisor Thomas, since 2021 South Tahoe Redevelopment Successor Agency Current Member: Supervisor Laine, since 2023 Current Alternate Member: Supervisor Thomas, since 2021 Tahoe Conservancy Current Member: Supervisor Laine, since 2023 Current Alternate Member: Supervisor Thomas, since 2021 Tahoe Regional Planning Agency Current Member: Supervisor Laine, since 2023 Current 1st Alternate Member: Supervisor Thomas, since 2021 Tahoe Transportation District Current Member: Supervisor Laine, since 2023 Current Alternate Member: Supervisor Thomas, since 2021 Transit Authority Current Member: Supervisor Hidahl, since 2017 Current Member: Supervisor Turnboo, since 2021 Current Member: Supervisor Parlin, since 2021 Current Alternate: Supervisor Thomas, since 2021 Transportation Commission Current Commissioner: Supervisor Hidahl, since 2017 Current Commissioner: Supervisor Turnboo, since 2021 Current Commissioner: Supervisor Thomas, since 2021 Current Commissioner: Supervisor Parlin, since 2019 University of California-Cooperative Extension (UCCE) Current Member: Supervisor Parlin, since 2021 Approved
  82. 81 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  83. 81 Page Break
  84. 82 OPEN FORUM
  85. 83 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  86. 84 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  87. 50. Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign the attached comprehensive response letter that incorporates the assessed impacts if the Federal Government accepts the specified parcels "in trust" for the Shingle Springs Rancheria Band of Miwok Indians, Shingle Springs Rancheria (Verona Tract), California for the U. S. Department of the Interior, Bureau of Indian Affairs (BIA) Case numbers 40317 and 40447; and 2) Authorize transmittal of the letter to the BIA to formally request consideration as outlined in the referenced letter. FUNDING: N/A Approved Pass
  88. 86 TO AND FROMS: This is an opportunity for Board Members to provide informational updates on matters of countywide concern. No action will be taken. (May be called at any time during the meeting)
  89. 87 CAO UPDATE (May be called at any time during the meeting)
  90. 88 The Board recessed to Closed Session at 4:25 P.M. ADJOURNED AT 5:28 P.M.
  91. 89 PAGE BREAK
  92. 90 CLOSED SESSION
  93. 51. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. (Cont. 12/12/23, Item 53) No Action Reported.
  94. 52. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Instructions to its negotiator regarding the real property described as Property: Project: Green Valley Road at Indian Creek Bridge CIP No. 36105014 Property: APN 317-285-019 County Negotiators: Rafael Martinez, Director of Transportation, El Dorado County Department of Transportation; Jon Balzer Senior Civil Engineer, Department of Transportation Negotiating Parties: Greenstone Country Owners Association. Under Negotiation: Price and terms of payment. No Action Reported.
  95. 53. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Air Pollution Control Officer. (Cont. 12/12/2023, Item 54) No Action Reported.
  96. 94 Page Break
  97. 95 ADDENDUM
  98. 96 GENERAL GOVERNMENT - CONSENT ITEMS
  99. 54. Supervisor Parlin, as the appointee to the Rural County Representatives of California Environmental Services Joint Powers Authority, recommending the Board send a letter of support to Senator Alvarado-Gil requesting that she introduce the Rural County Representatives of California Legislative Proposal: SB 1383 Organic Waste Recycling Right-Sizing and Flexibility. FUNDING: N/A 24-0111 Approved Pass