Community Action Council

https://edcgov-us.zoom.us/j/87383960765

Agenda — 29 items

1. 1 PUBLIC PARTICIPATION INSTRUCTIONS: The Council meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom. By participating in this meeting, you acknowledge that you are being recorded. Members of the public may address the Council in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 873 8396 0765. Please note you will not be able to join the live-stream until the posted meeting start time. To observe the live stream of the Council meeting go to https://edcgov-us.zoom.us/j/87383960765. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes. Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Council is to attend in person. Except for a noticed teleconference meeting, the Council reserves the right to conduct the meeting without remote access if there is a malfunction. If you choose not to observe the Council meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the day before the meeting to ensure the Council has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to Council members.
2. 2 PAGE BREAK
3. 3 PROTOCOLS FOR PUBLIC COMMENT
4. 4 Public comment will be received at designated periods as called by the Commission Chair. Individuals will have three minutes to address the Commission. Except with the consent of the Commission, individuals shall be allowed to speak to an item only once. Individual Commission members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Commission. If a person providing input to the Commission creates a disruption by refusing to follow Commission guidelines, the Commission Chair may take the following actions: Step 1. Request the person adhere to Commission guidelines. If the person refuses, the Commission Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Commission Chair may order a recess of the Commission meeting. Step 3. If the disruption continues, the Commission Chair may order the removal of the person from the Commission meeting.
5. 5 PAGE BREAK
6. 6 CALLED TO ORDER AND ROLL CALL: 10:03AM
7. 7 ADOPTION OF THE AGENDA AND APPROVAL OF THE CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
8. 8 The Council may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Council member may request an item be removed from the Consent Calendar for discussion and separate Council action. At the appropriate time as called by the Council Chair, members of the public may make a comment on matters on the Consent Calendar prior to Council action.
9. 9 CONSENT CALENDAR Approve the Consent Calendar Pass
10. 10 Approval of CAC Minutes from October 25th Meeting Approved Pass
11. 11 CAC 2024 Meeting Schedule Approved Pass
12. 12 END OF CONSENT CALENDAR
13. 13 UPDATE BY MEMBERS:
14. 14 Announcements, Information Sharing, Proposed Activities
15. 15 GUEST SPEAKER
16. 16 Alyson McMillan is presenting on behalf of the El Dorado Opportunity Knocks Continuum of Care and HHSA Housing and Homelessness Services. They are presenting their Regionally Coordinated Homelessness Action Plan as part of the application for HHAP5 funding (Homeless Housing, Assistance, and Prevention).
17. 17 INFORMATION ITEMS
18. 17 HHAP 5 - COC Public Meeting Presentation 24-0374
19. 18 11/7/23 Chief Administrative Office and Health and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign a letter to the California Public Utilities Commission (CPUC) rescinding El Dorado County’s authority for 211 dialing effective December 15, 2023; 2) Consider the following regarding Agreement for Services 5792 with Interface Children and Family Services, Inc. (ICFS), for the provision of County 211 information and referral services: a) Make findings that the provision of 211 information and referral services provided (ICFS) are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); b) Approve and authorize the HHSA Director or Chief Administrative Officer to negotiate and sign an amendment to Agreement 5792 to extend the term by 16 days, for a new term of September 1, 2021, through December 15, 2023, adding up to $10,000 in compensation, for a new total compensation amount up to $250,019.32; 3) Direct staff to cancel Agreement 3245 with Charity Logic for 211 call logs and resource database, Agreement 3440 with AT&T and Agreement 3496 with Cellco Partnership, doing business as Verizon Wireless, for 211 routing, and Agreement 3076 with web.com for the 211eldorado.org domain name so that services terminate as soon as contractually allowable after December 15, 2023; and 4) Direct staff to implement a County resource and department information line by April 2024, and provide other direction on 211 services. 11/14/23 Health and Human Services Agency (HHSA) recommending the Board: 1) Accept Supervisor Parlin’s resignation as Primary County Representative on the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC) Board, effective December 1, 2023; 2) Accept Supervisor Thomas’ resignation as appointed Alternate County Representative on the EDOK CoC Board, effective December 1, 2023; 3) Appoint Timalynn Jaynes, HHSA Assistant Director of Human Services, as the Primary County Representative on the EDOK CoC Board, effective December 1, 2023, with no stated end date for said appointment term; 4) Appoint Supervisor Parlin to serve as the Alternate County Representative on the EDOK CoC Board, effective December 1, 2023, through February 4, 2024; and 5) Authorize the Housing and Homelessness Programs Ad Hoc Committee to determine future County Representative appointments to the EDOK CoC Board. 11/14/23 Health and Human Services Agency recommending the Board: 1) Appoint Matthew Minson, M.D. to serve as the County Public Health Officer and Local Registrar for Vital Statistics, effective November 18, 2023; 2) Approve the advanced step hiring at Step 5 of the salary range (approximate annual salary of $251,721.60); 3) Approve the assignment of a recruitment signing bonus and additional vacation leave pursuant to County of El Dorado Personnel Rules, Section 708; and 4) Approve the allowance of relocation reimbursement pursuant to County of El Dorado Personnel Rules, Section 709. 1/9/24: 23-2072 Health and Human Services Agency (HHSA) as the Administrative Entity for the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC) is asking the Board to consider a request from the EDOK CoC recommending the Board: 1) Approve and authorize the Chair to sign Funding Out Agreement 7728 with Housing El Dorado (HED) for the purchase of one vehicle with the capacity to transport up to eight passengers, which will be utilized by HED for the provision of Street Outreach and transportation to/from housing support and services to individuals experiencing homelessness, in the amount of $51,507.14 and a term upon execution for one year; 2) Authorize the Purchasing Agent to execute amendments relating to Agreement 7728, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 3) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 7728. FUNDING: 100% State-funded Homeless Housing, Assistance and Prevention (HHAP) Round One (“HHAP-1”) Grant, allocated to HHSA on behalf of the EDOK CoC. 1/9/24: 23-1692 Health and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 006-2024, which replaces and supersedes Resolution 107-2019, and delegates authority to the Director of HHSA, or HHSA Chief Assistant Director, to act on behalf of the County in connection with the funding from the California Department of Housing and Community Development (HCD) Notice of Funding Availability (NOFA) for the No Place Like Home Noncompetitive Allocation in an amount not to exceed $836,801; 2) Adopt and authorize the Chair to sign Resolution 007-2024, which replaces and supersedes Resolution 218-2019, and delegates authority to the Director of HHSA, or HHSA Chief Assistant Director, to act on behalf of the County in connection with the funding from the HCD NOFA for the No Place Like Home Competitive Allocation in an amount not to exceed $2,588,482; and 3) Delegate authority to the Director of HHSA, or HHSA Chief Assistant Director, to execute any resulting agreements, amendments, or subsequent administrative documents required by HCD for the No Place Like Home Competitive and Noncompetitive Allocations, including fiscal and programmatic reports, which do not increase Net County Cost, contingent upon County Counsel and Risk Management approval.
20. 19 AGENCY REPORT
21. 20 COMMUNITY SERVICES BLOCK GRANT (CSBG) FISCAL
22. 21 CSBG EARS Report 24-0203
23. 22 PUBLIC OUTREACH COMMITTEE
24. 23 CAC MEMBERSHIP APPOINTMENT/AFFIRMATION
25. 24 Review application and discuss CAC vacancies
26. 25 OPEN FORUM
27. 26 Open Forum is an opportunity for members of the public to address the Council on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Council Chair may limit public comment during Open Forum.
28. 27 ADJOURNMENT at 12:00pm
29. 28 Next CAC Meeting: Wednesday February 28th , 2024