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Board of Supervisors

March 5, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/85338880325

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 67 items

  1. 1 ADDENDUM
  2. 2 Teleconference Location Added: South Lake Tahoe District 5 Office 3368 Lake Tahoe Blvd., Suite 102 South Lake Tahoe, CA 96150
  3. 3 Page Break
  4. 4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 853 3888 0325. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://edcgov-us.zoom.us/j/85338880325. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  5. 5 Page Break
  6. 6 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
  7. 7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  8. 8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  9. 9 Page Break
  10. 10 PROTOCOLS FOR PUBLIC COMMENT
  11. 11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  12. 12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  13. 13 PAGE BREAK
  14. 14 9:02 A.M. - CALLED TO ORDER
  15. 15 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  16. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approved Pass
  17. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  18. 17 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  19. 18 PAGE BREAK
  20. 19 CONSENT CALENDAR
  21. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on February 27, 2024. 24-0409 Approved Pass
  22. 21 GENERAL GOVERNMENT - CONSENT ITEMS
  23. 2. Auditor-Controller recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5196 Levying Special Taxes for Community Facilities District 2024-1 (Carson Creek Heritage 11). (Cont. 2/27/2024, Item 51) FUNDING: N/A Approved Pass
  24. 3. Auditor-Controller recommending the Board: 1) Approve and adopt the revised department-specific classification of Accounting Systems Administrator; and 2) Adopt and authorize the Chair to sign Resolution 038-2024 to approve the addition of 1.0 full time equivalent Accounting Systems Administrator allocation in the Auditor-Controller's Office. FUNDING: General Fund, various state and federal funding. 24-0322 Approved Pass
  25. 4. Human Resources Department and the Agricultural Department recommending the Board: 1) Approve and adopt the new Agricultural department-specific classification specifications of Assistant Agricultural Commissioner and Sealer of Weights and Measures, and Agricultural Biologist/Standards Inspector Supervisor; and 2) Adopt and authorize the Chair to sign Resolution 039-2024 to: a) Approve the Job Class Number, bargaining unit, and salary range for the new classifications of Assistant Agricultural Commissioner and Sealer of Weights and Measures, and Agricultural Biologist/Standards Inspector Supervisor; b) Approve the addition of 1.0 full-time equivalent (FTE) Assistant Agricultural Commissioner and Sealer of Weights and Measures allocation; and c) Approve the deletion of a vacant 1.0 FTE Deputy Agricultural Commissioner, Sealer of Weights and Measures in the Agricultural Department, upon the hiring of an Assistant Agricultural Commissioner and Sealer of Weights and Measures. FUNDING: General Fund. 24-0329 Approved Pass
  26. 5. Information Technologies Department recommending the Board: 1) Approve and authorize the Purchasing Agent to sign AT&T Network Integration Change Order Request Form for Contract 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services, extending the term by twenty-seven months, for the extension term of March 31, 2024, through June 29, 2026, with a cost of $3,908.50 per month, contingent upon approval by Risk Management; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6380, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund with partial cost recovery through the Countywide Cost Allocation Plan. 24-0244 Approved Pass
  27. 6. Supervisor Thomas recommending the Board make the following District III specific appointment to the Fish and Wildlife Commission: Appoint James Davies, Member - District III Fish and Wildlife Commission, Term Expiration 01/01/2025. FUNDING: N/A 24-0141 Approved Pass
  28. 7. Supervisor Turnboo recommending the Board make the following District II specific appointment to the Fish and Wildlife Commission: Appoint Larry Robinson, Member - District II Fish and Wildlife Commission, Term Expiration 01/01/2025. FUNDING: N/A 24-0371 Approved Pass
  29. 28 PAGE BREAK
  30. 29 HEALTH AND COMMUNITY - CONSENT ITEMS
  31. 8. Department of Child Support Services recommending the Board approve and authorize the Chair to sign a Budget Transfer Request for FY 2023-24 using $36,000 in Salaries and Benefits savings and transferring the funding to the Accumulative Capital Outlay fund for an outside patio and pergola at the Ponderosa Building. (4/5 vote required) FUNDING: State and Federal Child Support Funds. 24-0212 Approved Pass
  32. 9. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the purchase of the HHSA Briw Road security camera system provided by Surveillance Systems Integration, Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings that the purchase of a Verkada cloud-based video security camera system is exempt from competitive bidding in accordance with Procurement Policy C-17 Section 3.4(4), due to the use of the competitively bid contract 535122 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers (PEPPM); 3) Approve and authorize the Purchasing Agent to execute Purchase Contract 8426 with Surveillance Systems Integration, Inc. doing business as Surveillance Systems Incorporated (SSI), a California authorized reseller of the Verkada camera system under the PEPPM contract, in the amount of $209,515.69 and a term of one year upon execution, excepting the software licenses purchased which shall expire 10 years after the final execution; 4) Authorize the Purchasing Agent to execute amendments relating to Purchase Contract 8426, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Purchase Contract; 5) Approve and authorize the Chair to sign a Budget Transfer Request to increase the Fiscal Year (FY) 2023-24 appropriations for Fixed Assets in the Administration and Finance Division by $210,000, which is offset with net savings of $20,000 in budgeted General Fund for contracted services and the use of County American Rescue Plan Act (ARPA) of $190,000 that was designated for HHSA Public Health; and 6) Approve the addition of $210,000 in Fixed Assets for the security camera systems at 3047 and 3057 Briw Road, Placerville, California. FUNDING: 27% General Fund, 73% County ARPA designated for Public Health. Approved Pass
  33. 10. Health and Human Services Agency recommending the Board approve and authorize the Chair to sign a Letter of Support in endorsement of the County Welfare Directors Association of California advocacy for the budget request of $51,000,000 of State General Fund for one-time bridge funding for In Home Supportive Services Administrative Costs for the Fiscal Year 2024-25. FUNDING: State General Fund. 24-0366 Approved Pass
  34. 33 PAGE BREAK
  35. 34 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  36. 11. Department of Transportation recommending the Board approve of the Final Passage (Second Reading) of Ordinance 5194 amending County Code section 12.08 to increase the threshold at which a Road Improvement Agreement is required from $100,000 to $250,000, to provide additional clarity as to the security requirements under such agreements, and to delegate authority to the Director of Transportation to execute agreements and amendments on projects in the county right-of-way with costs of up to $1,000,000. (Cont. 2/6/2024, Item 2) FUNDING: Road Fund, Developer Funded. Approved Pass
  37. 12. Department of Transportation recommending the Board consider the following pertaining to the Pony Express Trail Recessed Edge-Lines & Pedestrian Safety Improvements Projects, Capital Improvement Program project numbers 36105071 & 36105073, Contract No. 7449: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Funding for both projects include the following: Highway Safety Improvement Program (59%) and Regional Surface Transportation Program Advance - Exchange (41%). (State Funds) 24-0311 Approved Pass
  38. 13. Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, (Transportation) recommending the Board: 1) Find the purchase of three (3) replacement vehicles are exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4.4, due to use of State of California competitively-bid Contracts 1-22-23-20; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-20 for the acquisition of three (3) fleet replacement trucks for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto of Elk Grove, CA. in the amount of $159,605 plus applicable delivery, fees and taxes (estimated at $12,321.10) for a one time purchase following Board approval. FUNDING: Fleet Internal Service Fund (100%). 24-0298 Approved Pass
  39. 14. Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 040-2024 for: 1) Adopt and authorize the Chair to sign Resolution 040-2024 for Abandonment of Easement 2023-0002 to abandon a strip of land, 50 feet in width, lying 25’ on each side of an approximate centerline ending at a circle with a 50’ radius centered on the property line common to Parcel A and B on of the Parcel Map recorded in Book 10 of Parcel Maps, at Page 8, El Dorado County Records, identified as Assessor’s Parcel Number 094-190-008, said centerline described on said map as “C/L, 50’ Non-Exclusive Road & Public Utility Easement Known as Corral Trail”, , requested by property owners, Larry Stenger, Trustee and Sara Stenger, Trustee of Larry and Sara Stenger Living Trust. Said Property is within the community of Somerset, located at 3380 Corral Trail; 2) Adopt and authorize the Chair to sign Resolution 041-2024 for Abandonment of Easement 2023-0002 to abandon a strip of land, 50 feet in width, lying 25’ on each side of an approximate centerline ending at a circle with a 50’ radius as shown on Parcel 2, of the Parcel Map recorded in Book 28 of Parcel Maps, at Page 50 identified as APN 094-190-024. Said property is within the community of Somerset; and 3) Adopt and authorize the Chair to sign Resolution 042-2024 for Abandonment of Easement 2023-0002 to abandon a strip of land, 50 feet in width, lying 25’ on each side of an approximate centerline ending at a circle with a 50’ radius as shown on Parcel 29, of the Parcel Map recorded in Book 4 of Parcel Maps, at Page 27 identified as said Parcel 29. Said property is within the community of Somerset. (District II) FUNDING: Application Fees. (General Fund) 24-0377 Approved Pass
  40. 39 PAGE BREAK
  41. 40 LAW AND JUSTICE - CONSENT ITEMS
  42. 15. District Attorney’s Office recommending the Board: 1) Approve and authorize the Board Chair to execute Agreement 8299 with Gregory DeAngelo, dba Sicuro Data Analytics, LLC, for a three-year term, with a not-to-exceed amount of $275,000, for statistical analysis of criminal charges and outcome services as outlined within the requirements of Assembly Bill (AB) 256 Racial Justice Act, contingent upon Risk Management approval; 2) Make finding in accordance with Section 3.13.030(B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 3) Make finding in accordance with Procurement Policy C-17, Section 3.4.2 (a & f), that the attached Agreement 8299 with Gregory DeAngelo, dba Sicuro Data Analytics, LLC, is exempt from competitive bidding because the services provided are unique and require critical skills that other vendors do not possess; and 4) Authorize the Purchasing Agent to execute any necessary Amendments relating to Agreement 8299, excluding term extensions or increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: District Attorney and Public Defender Realignment Subfund (54%) and District Attorney General Fund (46%). 24-0128 Approved Pass
  43. 16. El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 7/15/2025, Item 27) FUNDING: N/A Approved Pass
  44. 43 END CONSENT CALENDAR
  45. 44 PAGE BREAK
  46. 45 DEPARTMENT MATTERS (Items in this category may be called at any time)
  47. 17. Sheriff's Office recommending the Board receive a presentation from the Sheriff's Office of Emergency Services (OES) demonstrating the use of Perimeter, completed tabletop exercises, information regarding upcoming trainings, and other developments within OES in the last 6 months. FUNDING: N/A 24-0350 Received and Filed
  48. 18. Department of Transportation recommending the Board authorize changes outlined in Items 1 through 7 listed below to the proposed 2024 Capital Improvement Program (CIP), with a return to the Board in June 2024 for adoption of the 2024 CIP: West Slope Road and Bridge Program: 1) Approve additions and changes to the West Slope Road/Bridge CIP projects for inclusion in the 2024 CIP as described in Attachment A; 2) Include new project Guardrail Replacement - Various Locations (Mt. Aukum Road, Cameron Park Drive, Bass Lake Road, Salmon Falls Road), CIP 36105081; 3) Include new project Forni Road at Pleasant Valley Road/ Highway 49 Realignment, CIP 36104031; 4) Include new project Hollow Oak Drive at Bass Lake Road Turn Pocket, CIP 36105082; and 5) Include new project Robert J. Mathews Drive at Golden Foothill Parkway Roundabout, CIP 36105083. Tahoe Environmental Improvement Program (EIP): 6) Approve changes to the Five-Year Tahoe EIP as described in Attachment A. Capital Overlay and Rehabilitation Program (CORP): 7) Approve the CORP as described in Attachment C. Continue to use external funds as they become available for the CORP projects listed in Attachment C. FUNDING: Federal, State, and Local Sources. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Fund, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District Funds, and/or General Fund. 24-0239 Approved Pass
  49. 48 Page Break
  50. 49 11:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  51. 19. HEARING - To consider appeal received from Alice Clary (CCUP-A24-0001) appealing the Planning Commission’s January 25, 2024 approval of Commercial Cannabis Use Permit CCUP21-0002 for the construction and operation of a cannabis cultivation facility for medical and adult-use recreational cannabis, on property identified by Assessor’s Parcel Number 093-032-071, consisting of 57.29 acres, in the Somerset area, submitted by David Harde; and staff recommending the Board of Supervisors take the following action: 1) Deny appeal CCUP-A24-0001 and uphold the Planning Commission’s approval of Commercial Cannabis Use Permit CCUP21-0002 based on the Findings (Attachment H) and subject to the Conditions of Approval (Attachment I) as presented; and 2) Adopt and Authorize the Chair to sign Resolution 037-2024, denying appeal CCUP21-A24-0001 of CCUP21-0002 and adopting Findings of Fact (Attachment C). FUNDING: Privately-funded appeals for applicant-funded project. 24-0275 Not Approved (See Minutes)
  52. 51 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  53. 51 HEARING - To consider appeal received from Alice Clary (CCUP-A24-0001) appealing the Planning Commission’s January 25, 2024 approval of Commercial Cannabis Use Permit CCUP21-0002 for the construction and operation of a cannabis cultivation facility for medical and adult-use recreational cannabis, on property identified by Assessor’s Parcel Number 093-032-071, consisting of 57.29 acres, in the Somerset area, submitted by David Harde; and staff recommending the Board of Supervisors take the following action: 1) Deny appeal CCUP-A24-0001 and uphold the Planning Commission’s approval of Commercial Cannabis Use Permit CCUP21-0002 based on the Findings (Attachment H) and subject to the Conditions of Approval (Attachment I) as presented; and 2) Adopt and Authorize the Chair to sign Resolution 037-2024, denying appeal CCUP21-A24-0001 of CCUP21-0002 and adopting Findings of Fact (Attachment C). FUNDING: Privately-funded appeals for applicant-funded project. 24-0275 Approved Pass
  54. 52 OPEN FORUM
  55. 53 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  56. 54 TO AND FROMS: This is an opportunity for Board Members to provide informational updates on matters of countywide concern. No action will be taken. (May be called at any time during the meeting)
  57. 54 OPEN FORUM (See Attachment) 24-0473
  58. 55 CAO UPDATE (May be called at any time during the meeting)
  59. 56 ADJOURNED AT 3:36 P.M.
  60. 57 PAGE BREAK
  61. 58 CLOSED SESSION
  62. 58 The Board recessed to Closed Session at 3:13 P.M.
  63. 20. Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Title: Number of potential cases: (1). 24-0268 Action Reported
  64. 21. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Cont. 3/12/2024, Item 21) 24-0190 Continued
  65. 61 Page Break
  66. 62 ADDENDUM
  67. 63 Teleconference Location Added: South Lake Tahoe District 5 Office 3368 Lake Tahoe Blvd., Suite 102 South Lake Tahoe, CA 96150