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Board of Supervisors

January 14, 2025 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click above to view

https://edcgov-us.zoom.us/j/85676816563

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 67 items

  1. 1 ADDENDUM
  2. 2 Staff requesting item 11 be Continued off Calendar.
  3. 3 Item 16 is hereby added to the Consent Calendar.
  4. 4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 856 7681 6563. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/85676816563. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  5. 5 PAGE BREAK
  6. 6 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
  7. 7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  8. 8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  9. 9 PAGE BREAK
  10. 10 PROTOCOLS FOR PUBLIC COMMENT
  11. 11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  12. 12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  13. 13 PAGE BREAK
  14. 14 9:00 A.M. - CALLED TO ORDER
  15. 15 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  16. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
  17. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  18. 17 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  19. 18 PAGE BREAK
  20. 19 CONSENT CALENDAR
  21. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on January 7, 2025. 25-0130 Approved Pass
  22. 21 GENERAL GOVERNMENT - CONSENT ITEMS
  23. 2. Information Technologies Department recommending the Board authorize the Purchasing Agent to execute a two-year extension to competitively bid Purchase Contract 8711 with Secure Smart Solutions LLC for Tenable Vulnerability Management software, increasing compensation by $78,959 per year, for a new not-to-exceed amount of $256,918. FUNDING: General Fund. 24-1986 Approved Pass
  24. 3. Treasurer-Tax Collector's Office recommending the Board renew delegation of fiduciary authority to the Treasurer-Tax Collector to invest and reinvest County funds, pursuant to Section 3.38.040 of the El Dorado County Code of Ordinances and Section 53607 of the California Government Code. FUNDING: N/A 24-2092 Approved Pass
  25. 4. Treasurer-Tax Collector, Revenue Recovery Division, recommending the Board approve and authorize the Purchasing Agent to sign Agreement for Services 9095 with the California Franchise Tax Board, to be effective upon execution through December 31, 2027, to allow for participation in the Franchise Tax Board’s Court-Ordered Debt Collection Program. FUNDING: The Franchise Tax Board retains an administrative fee pursuant to Revenue & Taxation Code Sections 19280-19283 to cover the cost of administering this Program. 25-0012 Approved Pass
  26. 25 PAGE BREAK
  27. 26 HEALTH AND COMMUNITY - CONSENT ITEMS
  28. 5. Library Department recommending the Board: 1) Approve payment of past due NorthNet Library System invoice in the amount of $2,425 related to El Dorado County's portion of the Fiscal Year (FY) 2024-25 CalPERS Unfunded Accrued Liability (UAL) for former employees of the Mountain Valley Library System, a cooperative library system that the County is a part of; and 2) Authorize the Director of Library Services to approve payment of El Dorado County’s share of the CalPERS UAL cost for former Mountain Valley Library System employees for future fiscal years in an amount not to exceed of $5,000 per fiscal year. FUNDING: 52% Library Taxes and 48% General Fund. 24-2057 Approved Pass
  29. 28 PAGE BREAK
  30. 29 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  31. 6. Department of Transportation recommending the Board consider the following: 1) Accept the road improvements for the Bass Lake North Off-Site Bike Path, TM14-1522 / PD14-0010, as complete; 2) Reduce Performance Bond K40408861 from $806,474.67 to $80,647.47, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond K40408861 in the amount of $806,474.67 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1) FUNDING: Developer Funded, Bass Lake Hills Specific Plan Public Facilities Financing Plan. 25-0032 Approved Pass
  32. 7. Department of Transportation recommending the Board adopt and authorize the Chair to sign the following Resolution 010-2025 adding a parking restriction on Pearl Place. FUNDING: Road Fund (100%). 25-0031 Approved Pass
  33. 32 PAGE BREAK
  34. 33 LAW AND JUSTICE - CONSENT ITEMS
  35. 8. Probation Department recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Serrano Advisors LLC, under retroactive Agreement 8504 because (B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign retroactive Agreement for Services 8504 with Serrano, to provide California Advancing and Innovating Medi-Cal (CalAIM) planning and implementation consulting services for the term of July 1, 2024, through June 30, 2027 with an amount not to exceed $50,000; and 3) Authorize the Purchasing Agent to execute further documents relating to Agreement 8504, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: CalAIM Providing Access and Transforming Health Program (100%). 24-1434 Approved Pass
  36. 35 END CONSENT CALENDAR
  37. 36 PAGE BREAK
  38. 37 DEPARTMENT MATTERS (Items in this category may be called at any time)
  39. 9. Chief Administrative Office recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5221 to amend Title 9, Chapter 9.55, Camping and Storage of Personal Property on Private and Public Property, to regulate camping, sleeping, sitting, lying, and storage of personal property on private and public property; and 2) Approve the Final Passage (Second Reading) of Ordinance 5222 to amend Title 10, County Parking Lots, to add section 10.12.145, to regulate parking of vehicles in County- owned or operated lots as designated by Board of Supervisors Resolution; FUNDING: N/A 25-0067 Approved Pass
  40. 39 PAGE BREAK
  41. 40 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  42. 10. Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign the Calendar Year 2025 El Dorado County Fair Association Budget in the amount of $1,819,807, as approved by the El Dorado County Fair Association (Association) Board of Directors at its December 4, 2024 meeting; 2) Receive a presentation on and file the following documents, as outlined in Agreement 6269 between the County and the Association: a financial audit of the Association for calendar year 2023, and a five-year Strategic Plan for the period of 2024-29 from the Association’s Chief Executive Officer; and 3) Provide direction to staff and the Fair Association on the presentation, documents, and budget, if needed. FUNDING: 97.9% Fair Association Raised Funds and 2.1% State Funds. 25-0074 Approved Pass
  43. 42 10:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  44. 11. Clerk of the Board recommending the Board receive and file an annual report from the Coloma Lotus Advisory Committee, and provide direction to the Committee or staff if necessary. (Cont. 01/14/25, Item 11) FUNDING: N/A 24-1398 Continued Pass
  45. 12. HEARING - Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Resolution 217-2024 setting for election a measure to consider a special tax increase to provide road improvement and maintenance and street lighting services in the Texas Hill Road Zone of Benefit 98112 within County Service Area 9; noting that the measure will be submitted to the zone electorate on the ballots distributed for the special election to be held May 6, 2025. (District 3) FUNDING: County Service Area Zone of Benefit Special Taxes (100%). 24-1820 Approved Pass
  46. 45 PAGE BREAK
  47. 46 10:30 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  48. 13. Health and Human Services Agency (HHSA) Veteran Services Office is recommending the Board approve changes to the El Dorado County Veterans Monument Criteria for Military Honoraria and Civilian Recognition (last adopted by the Board on September 11, 2007), which adds a process to ensure that all federally chartered veteran’s organizations in El Dorado County are given the opportunity to review applications for honoraria for placement at the Veterans Monument, with an opportunity for objection if needed prior to placement. FUNDING: N/A 24-1662 Continued Pass
  49. 48 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  50. 49 OPEN FORUM
  51. 50 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  52. 50 OPEN FORUM (See Attachment) 25-0202
  53. 14. Planning and Building Department, Planning Division, Long Range Planning Unit, hosting a Board of Supervisors public workshop to solicit Board input, comments, and directions and encourage public comments on draft amendments to Chapter 130.39 (Oak Resources Conservation) of the County’s Zoning Ordinance. FUNDING: General Fund. 25-0052 No Formal Action
  54. 52 PAGE BREAK
  55. 53 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
  56. 54 CAO UPDATE (May be called at any time during the meeting)
  57. 55 ADJOURNED AT 4:47 P.M.
  58. 56 PAGE BREAK
  59. 56 The Board recessed to Closed Session at 3:29 P.M.
  60. 57 CLOSED SESSION
  61. 15. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. 25-0034 No Action Reported.
  62. 59 Page Break
  63. 60 Addendum
  64. 61 Staff requesting item 11 be Continued off Calendar.
  65. 11. Clerk of the Board recommending the Board receive and file an annual report from the Coloma Lotus Advisory Committee, and provide direction to the Committee or staff if necessary. (Cont. 01/14/25, Item 11) FUNDING: N/A 24-1398
  66. 63 GENERAL GOVERNMENT - CONSENT ITEMS
  67. 16. Supervisor Veerkamp recommending the Board make the following appointment to the El Dorado County Parks and Recreation Commission: Appoint Tom Cumpston, Member - District 3, Term Expiration 01/01/2029. FUNDING: N/A 25-0152 Approved Pass