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Board of Supervisors

February 25, 2025 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click above to view

https://edcgov-us.zoom.us/j/89983336070

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 85 items

  1. 1 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 899 8333 6070. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/89983336070. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  2. 2 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
  3. 2 Page Break
  4. 3 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  5. 4 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  6. 5 PAGE BREAK
  7. 6 PROTOCOLS FOR PUBLIC COMMENT
  8. 7 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  9. 8 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  10. 9 PAGE BREAK
  11. 10 9:00 A.M. - CALLED TO ORDER
  12. 11 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  13. 12 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
  14. 13 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  15. 13 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  16. 14 PAGE BREAK
  17. 15 CONSENT CALENDAR
  18. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on February 11, 2025. 25-0344 Approved Pass
  19. 17 GENERAL GOVERNMENT - CONSENT ITEMS
  20. 2. Facilities, a division of the Chief Administrative Office, recommending the Board: 1) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that due to the limited timeframes and temporary nature of the work, the ongoing aggregate of project management work related to the Placerville Jail Expansion Project is not sufficient to warrant addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 7785 with AMG Management Group LLC to provide ongoing facility project management services regarding Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project, amending the current expiration date of February 25, 2025, to July 31, 2026, and increasing the total compensation amount by $576,000, for a new amount not to exceed $1,026,000, with no change to the billing rates, due to the project’s extended construction schedule, various State of California jurisdictions of authority requirements, and third-party building permitting, plan reviews services, and building inspections. FUNDING: Senate Bill 844 funding. 24-1861 Approved Pass
  21. 3. Facilities, a division of the Chief Administrative Office, recommending the Board: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and in accordance with County Ordinance 3.13.030 (B) that it is appropriate to contract with Sonitrol of Sacramento LLC for maintenance and repair services for security and access control systems because the work requires specialty skills and qualifications not expressly identified in County classifications; and 2) Approve and authorize the Purchasing Agent to sign Amendment II to Agreement 6606 with Sonitrol of Sacramento LLC, increasing the compensation amount by $50,000, for a new compensation amount not to exceed $400,000 for routine security system monitoring, as-needed maintenance and repairs, and emergency repair services related to the security and access control systems at various County-operated facilities, through the remainder of the contract ending June 30, 2025. FUNDING: Various, as departments have included appropriations for security and access control systems in their respective budgets. 25-0027 Approved Pass
  22. 4. Facilities, a division of the Chief Administrative Office, recommending the Board: 1) Make findings pursuant to Ordinance Code Section 3.13.030(a), El Dorado County Charter Section 210(b)(6), and/or Government Code Section 31000 that janitorial services provided by the Contractor are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than County employees; and 2) Authorize the Purchasing Agent to sign Amendment II to competitively procured Agreement 6565 with Marsden LLC (doing business as Spencer Building Maintenance, for routine and as-needed janitorial services), increasing the compensation amount by $25,000 for an amended total not to exceed $1,425,000, with no change to the term or contract rates. FUNDING: General Fund. 24-1664 Approved Pass
  23. 5. Facilities, a division of the Chief Administrative Office, recommending the Board: 1) Approve the 95% complete Plans & Specifications for the Placerville Jail Expansion Phase Two Building Plans; and 2) Delegate authority to the Facilities Division Manager to approve the remaining 5% of the Plans & Specifications for the same in advance of construction. FUNDING: Senate Bill 844 (62%) and General Fund Capital Designation (38%). 25-0311 Approved Pass
  24. 6. Parks, a division of the Chief Administrative Office, recommending the Board: 1) Approve and authorize the Chair to sign Resolution 027-2025 to complete the State of California Department of Parks and Recreation Off-Highway Motor Vehicle Grant and Cooperative Agreement Program (G25 grant cycle) applications in the amount of approximately $575,000 for Rubicon Trail projects; and 2) Authorize the Parks Manager to approve and execute any grant documents, including but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant project, if awarded. FUNDING: State of California Department of Parks and Recreation Off-Highway Motor Vehicle Grant and Cooperative Agreement Program (74%); Sacramento Municipal Utility District Funds and/or Off Highway Vehicle Fees, and Volunteer In-Kind Match (26%). 25-0247 Approved Pass
  25. 7. Clerk of the Board, based upon the recommendation of the El Dorado County Child Abuse Prevention Council, recommending the Board approve Jennifer Kalsbeek's membership change on the El Dorado County Child Abuse Prevention Council, from Representative Community Based Organization to Health and Mental Health Provider, with a term expiration date of June 30, 2026. FUNDING: N/A 25-0253 Approved Pass
  26. 8. Clerk of the Board, on behalf of the El Dorado County Early Care and Education Planning Council, recommending the Board authorize the Chair to sign the Certification Statement regarding the composition of Local Childcare Planning Council Membership, as mandated by Assembly Bill 1542. FUNDING: N/A 25-0266 Approved Pass
  27. 9. Clerk of the Board recommending the Board: 1) Direct the Measure S Citizens Oversight Committee and the Strategic Economic Enhancement Development Committee to hold their regular meetings in a hybrid format which would include both in-person and live-streaming components; 2) Direct the Measure S Citizens Oversight Committee and the Strategic Economic Enhancement Development Committee to hold their regular meetings in an approved facility; 3) Direct the Measure S Citizens Oversight Committee and the Strategic Economic Enhancement Development Committee to have their regular meetings recorded and posted on the County's website following each meeting as practically feasible; 4) Direct the Measure S Citizens Oversight Committee and the Strategic Economic Enhancement Development Committee to utilize the County-prescribed legislative management software; 5) Direct any future Boards, Committees, and Commissions created by the Board that adhere to the Brown Act to utilize the County-prescribed legislative management software, hold their meetings in a hybrid format, meet in an approved facility, and post recordings of their meetings to the County's website following each meeting; and 6) Add the California Conservation Corps Conference Room located at 1949 Apache Avenue, South Lake Tahoe to the list of approved meeting facilities. FUNDING: N/A 25-0255 Approved Pass
  28. 10. County Counsel recommending the Board adopt and authorize the Chair to sign Resolution 024-2025 authorizing the Black Oak Mine Unified School District to issue and sell, on its own behalf, general obligation bonds in an amount up to $12,700,000, which were authorized by the voters of the District on November 5, 2024. FUNDING: N/A - Black Oak Mine Unified School District to issue bonds. 25-0265 Approved Pass
  29. 11. 1) Adopt and authorize the Chair to sign Resolution 026-2025 to approve the following: a) Deletion of 1.0 FTE vacant Business Systems Analyst I/II; and b) Addition of 1.0 full-time equivalent (FTE) Information Technology Supervisor. FUNDING: General Fund. 25-0292 Approved Pass
  30. 12. Information Technologies Department recommending the Board: 1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (3) that the continuation of Crowdstrike Falcon Complete managed detection and response products and services is exempt from competitive bidding, as competitive bidding would produce no economic benefit to the County, and Section 3.4 (2) (f) that continuity of providers will provide efficiency or critical knowledge that couldn’t be provided by other providers; 2) Authorize the Purchasing Agent to issue a Purchase Order in the amount of $163,673.79 for the period of March 4, 2025, through March 3, 2026, for Falcon Complete endpoint protection; and 3) Authorize the Purchasing Agent to accept and execute Crowdstrike quote Q-1132474. FUNDING: General Fund. 25-0124 Approved Pass
  31. 13. Treasurer-Tax Collector’s Office recommending the Board: 1) Make findings that the provision of a Remittance Processing System for imaging and processing of property tax payments provided by RT Lawrence Corporation is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(b); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4.2 (f) “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”; 3) Approve the addition of one Remittance Processing System to the Treasurer-Tax Collector's FY 2024-25 Fixed Asset List; 4) Approve and authorize the Chair to sign a budget transfer reducing appropriations in Services and Supplies by $140,000 and increasing Appropriations in Fixed Assets by $140,000; and 5) Approve and authorize the Chair to sign Agreement for Services 9342 with RT Lawrence Corporation, with a not to exceed amount of $150,000 for the term of one year. FUNDING: Treasury Pool Investment Income/General Fund. 25-0295 Approved Pass
  32. 14. Supervisor Veerkamp recommending the Board make the following appointment to the Parks and Recreation Commission: Appoint Jon Hospitalier, District 3 Member, Term Expiration 01/01/2029. FUNDING: N/A 25-0270 Approved Pass
  33. 31 PAGE BREAK
  34. 32 HEALTH AND COMMUNITY - CONSENT ITEMS
  35. 15. Child Support Services (CSS) recommending the Board: 1) Authorize the Director of Child Support Services to negotiate an agreement between the County of El Dorado CSS and the County of Inyo CSS, where the County of Inyo will compensate the County of El Dorado for the provision of legal attorney services to the County of Inyo CSS; and 2) Authorize the Director of Child Support Services to provide legal services to the County of Inyo CSS during the negotiation period, to include travel, for a period not to exceed 90 days of Board approval, as long as services do not increase CSS’s Net County Cost. FUNDING: State and Federal Child Support Funding. 25-0293 Approved Pass
  36. 16. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that Social Rehabilitation Treatment Services provided by Compassion Valley LLC (Compassion) requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Make findings to waive the competitive bid process for Agreement for Services 8093 with Compassion in accordance with the County Procurement Policy C-17, Section 3.4.2(f), Exemption from Competitive Bidding, as the Compassion possesses critical knowledge, including the required staff, facilities, and level of care certifications and facility licenses, to ensure continuity of this mandated service; 3) Approve and authorize the Chair to sign Amendment II to Agreement for Services 8093 with Compassion to increase the contract value by $900,000, for a new total amount of $1,500,000, and update standard contact article language with no change to the term, expiring June 30, 2026; 4) Authorize the Purchasing Agent to execute amendments relating to Agreement 8093, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 5) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 8093. FUNDING: Federal and State Funding: 36% Federal Medi-Cal, 54% Behavioral Health Realignment, 10% Mental Health Services Act. 24-2131 Approved Pass
  37. 17. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of crisis residential treatment services provided by Compassion Pathways Behavioral Health LLC (Compassion Pathways); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge; 3) Approve and authorize the Chair to sign Agreement for Services 8976 with Compassion Pathways, with a not to exceed amount of $2,950,000 for the initial term of execution through June 30, 2026, with the option to extend the term for one additional year through June 30, 2027, and a total maximum obligation of $4,350,000; 4) Authorize the Purchasing Agent to execute amendments relating to Agreement 8976, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 5) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 8976. FUNDING: 50% Federal Medi-Cal, 3% American Rescue Plan Act (ARPA), 47% State Mental Health Services Act (MHSA). 25-0072 Approved Pass
  38. 18. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of County-wide Dialectical Behavior Therapy (DBT) and Transitional Age Youth First Episode Psychosis (FEP) services in accordance with Community Mental Health Services Block Grant requirements provided by Sierra Child & Family Services, Inc. (Sierra) are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6); 2) Approve and authorize the Chair to execute the competitively procured Agreement for Services 9074 with Sierra for provision of DBT and FEP services for the retroactive term of August 1, 2024, through June 30, 2026, with the option to extend for one additional year through June 30, 2027, and a maximum obligation of $960,408 regardless of the term extension; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 9074, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum obligation or term of the Agreement; and 4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 9074. FUNDING: 100% Federal Mental Health Services Block Grant. 24-1914 Approved Pass
  39. 37 PAGE BREAK
  40. 38 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  41. 19. El Dorado County Air Quality Management District (AQMD) and the Department of Transportation recommending the Board: 1) Acting as the AQMD Board of Directors, authorize the Air Pollution Control Officer to execute an amendment to Memorandum of Understanding (MOU) 6907 increasing Targeted Airshed Grant funding by $11,959.75 for a new total of $994,643 and amending the scope for County Department of Transportation for the paving of previously unpaved roadways in the area of the County roadwork projects with no change to the term; and 2) Approve and authorize the Chair to execute the amendment to MOU 6907 on behalf of the Department of Transportation. FUNDING: Targeted Airshed Grant funding. 25-0156 Approved Pass
  42. 20. Department of Transportation recommending the Board consider the following pertaining to Contract 9299 for the 2025 DOT Maintenance Pavement Rehabilitation Projects on Larsen Drive, Barkley Road, Mount Aukum Road, Somerset Loop, Salmon Falls Road, Kekin Street, Wailaki Street, Nahane Drive, Henderson Street, Egret Way, Beaver Bre, East River Park Drive, W River Park Drive, Panorama Drive, and Gillette Drive: 1) Approve and adopt the Contract Documents; and 2) Authorize advertisement for bids. FUNDING: Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (100%) (No Federal Funds). 25-0243 Approved Pass
  43. 21. Department of Transportation recommending the Board consider the following pertaining to the Ponderosa Road Bicycle and Pedestrian Improvements Project, Capital Improvement Program project number 36109009, Contract 9275: 1) Authorize the addition of $1,087,656 in Tribe Funds to construct the project; 2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 3) Authorize advertisement for construction bids. (District 4) FUNDING: Congestion Mitigation and Air Quality Program (11%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (17%), Road Fund (13%), Tribe Funds (36%), and To Be Determined (23% - see “Financial Impact"). (Local, State, and Federal Funds) 25-0282 Approved Pass
  44. 22. Department of Transportation recommending the Board: 1) Find in accordance with Chapter 3.13, Section 3.13.030 (C) of County Ordinance Code that it is appropriate to contract with Blain Stumpf Trucking for Hauling Services because the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff; 2) Find that the First Amendment to Agreement 6314 for Hauling Services is exempt from competitive bidding in accordance with Board Policy C-17, Section 3.4.5, Exemptions from Competitive Bidding; and 3) Approve and authorize the Chair to sign First Amendment to Agreement 6314 with Blain Stumpf Trucking of Shingle Springs, California, for Hauling Services on an as-needed basis, to extend the term three (3) additional months through June 7, 2025, with no change to the not-to-exceed amount of $1,050,000. FUNDING: Road Fund. (100%) 25-0260 Approved Pass
  45. 23. Department of Transportation recommending the Board approve and authorize the Chair to sign a Budget Transfer increasing appropriations by $3,000,000 for the transfer of funds from the Senate Bill 1 special revenue fund to the Maintenance and Operations Division to cover road maintenance projects funded by Senate Bill 1: Road Repair and Accountability Act of 2017 to cover the increased costs of the Board approved FY2024-25 SB1 projects. (Projects listed below). (4/5 vote required) FUNDING: Road Maintenance and Rehabilitation Act of 2017. (SB1) (100%) 25-0183 Approved Pass
  46. 24. Department of Transportation, Maintenance and Operations Division, recommending the Board: 1) Find in accordance with Title 3, Chapter 3.13, Section 3.13.030 of the County Ordinance Code, Contracting Out, that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of mechanical work to be performed is not sufficient to warrant the addition of permanent staff; 2) Find in accordance with El Dorado County Board of Supervisors Purchasing Policy, C-17, 3.5 Specific Exemptions & Written Findings of Fact, the work to be performed under Agreement 7137 is exempt from competitive bidding due to automotive repairs services; and 3) Approve and authorize the Chair to sign the retroactive First Amendment to Agreement 7137 with Five Star Automotive for automotive repair and maintenance services in South Lake Tahoe, to include updated work order language with no change to the agreement amount of $400,000 or the term of April 21, 2023- April 20, 2026. FUNDING: Fleet Operations Internal Service Fund. (100%) 25-0223 Approved Pass
  47. 25. Planning and Building Department recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5224, Planning and Building Department Fee Schedule; and 2) Adopt and authorize the Chair to sign Resolution 020-2025, establishing a resolution for the Cemetery Division Fee Schedule.(Cont. 2/11/2025, Item 11) FUNDING: N/A 25-0211 Approved Pass
  48. 26. Planning and Building Department, Planning Division, recommending the Board 1) In accordance with Chapter 3.13, Section 3.13.030 (B) of County Ordinance Code, Contracting Out, find that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign Amendment II to competitively bid Agreement 3506 with Goodwin Consulting Group, Inc., for the provision of peer reviews of Fiscal Impact Analysis and Public Facilities Financing Plans for various development projects, extending the term of the Agreement by two (2) years for a new expiration date of March 5, 2027, increasing the compensation by $100,000 for a new total not-to-exceed amount of $500,000, and replacing the Rate Schedule to allow an increase in rates; and 3) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 3506, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Developer Funded. (100%) 24-2007 Approved Pass
  49. 27. Planning and Building Department, Tahoe Planning and Building Division, recommending the Board: 1) In accordance with Chapter 3.13, Section 3.13.030 (B) of County Ordinance Code, Contracting Out that specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work; 2) Approve and authorize the Chair to sign Amendment 2 to competitively bid Agreement 8305 with Wells Barnett Associates, LLC, for the provision of Tahoe Regional Planning Agency plan check services on an as-needed basis, extending the term of the Agreement by seven (7) months for a new expiration date of December 31, 2025, and increasing the compensation by $25,000 for a new total not-to-exceed amount of $85,000; and 3) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 8305, including amendments that do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Permit Fees. 25-0056 Approved Pass
  50. 48 PAGE BREAK
  51. 49 LAW AND JUSTICE - CONSENT ITEMS
  52. 28. District Attorney's Office recommending the Board approve and authorize the Chair to execute Amendment IV to perpetual agreement 6126 with Karpel Solutions, Inc., adding the Exchange Online Plan 1 Government Community Cloud (GCC) license at $4.80 per month for an annual amount of $57.60, updating the overall annual license fees to $49,477.20. FUNDING: General Fund. 24-2087 Approved Pass
  53. 29. District Attorney’s Office recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 028-2025 to approve the following: a) Addition of 1.0 full-time equivalent (FTE) Limited Term Chief of Innovation and Technology Transparency; b) Addition of 1.0 FTE Chief Assistant District Attorney; c) Addition of 1.0 FTE Lieutenant (District Attorney); d) Addition of 1.0 FTE Deputy District Attorney I/II/III/IV; and e) Addition of 1.0 FTE Special Investigator I/II; and 2) Direct staff to return to work with the Chief Administrative Office to include the deletion of 5.0 vacant allocations during the FY 2025-26 Recommended Budget process. FUNDING: General Fund. 25-0230 Approved Pass
  54. 30. District Attorney's Office recommending the Board: 1) Approve the District Attorney to execute a Memorandum of Understanding (MOU) with the Superior Court of California, County of El Dorado for the Firearm Relinquishment Grant Program; 2) Approve the District Attorney to accept corresponding grant funding in the amount of $390,966 for the period December 1, 2024 through May 15, 2028; and 3) Approve the District Attorney to execute any future amendments to the Firearm Relinquishment Grant Program MOU that do not increase Net County Cost, upon approval of County Counsel. FUNDING: Judicial Council of California Firearm Relinquishment Grant Program. 25-0286 Approved Pass
  55. 31. Probation Department recommending the Board: 1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid cooperative purchasing agreement being utilized for the acquisition of a body scanner; 2) Authorize the use of competitively bid Contract MA-057-24010214 between County of Orange and Tek84 Inc. for the acquisition of a body scanner for the South Lake Tahoe Juvenile Treatment Center which was approved by the Board to be placed on the department's Fixed Asset list during the FY 2024-25 Recommended Budget process; and 3) Authorize the Purchasing Agent to issue a purchase order to Tek84 Inc. in the amount of $152,663, including applicable taxes and fees. FUNDING: AB 178 Funding. (100%) 24-1903 Approved Pass
  56. 32. Sheriff’s Office recommending the Board approve and authorize the Chair to sign a revenue agreement with the Folsom Police Department for a two-year term effective upon execution for the Folsom Police Department’s use of the Sheriff’s Office Brian Ishmael Shooting Range with an estimated rate of $409.65 per day or $44.81 per hour plus Range Master staff time. FUNDING: Revenue-generating agreement. 25-0249 Approved Pass
  57. 33. Sheriff’s Office recommending the Board: 1) Approve and authorize the Chair to execute Lease Agreement 9329 with Patrick L. Parks, for a 10 year period for the Sheriff's Georgetown Substation located at 6323 Highway 193, Georgetown, California, for $450 per month or an annual amount of $5,400 in Year 1 with increases in following years pursuant to Section 3: Rent, for a term commencing on March 1, 2025 through February 28, 2035, with the option of two five-year extensions; and 2) Authorize the Purchasing Agent to execute further documents relating to Lease Agreement 9329, including future Options and Amendments that do not increase Net County Cost contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. 25-0151 Approved Pass
  58. 34. Sheriff’s Office recommending the Board: 1) Approve and authorize the Purchasing Agent to exercise Option 1 of Lease Agreement 5927 with EDH Waterfront LLC for the lease of space housing the El Dorado Hills substation, for an additional two year period from May 1, 2025 to April 30, 2027 for $1,334.92 per month, increasing the amount to $80,038.08; and 2) Authorize the Purchase Agent to exercise further lease extensions contingent on approval from County Counsel and Risk. FUNDING: General Fund. 24-2011 Approved Pass
  59. 35. Sheriff's Office and Probation Department recommending the Board: 1) Make findings that the provision of health services in the County detention facilities by licensed healthcare professionals trained in correctional medicine provided by Contractor are in the public's best interest and that there are specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4(3) exempting the competitive bidding process, with Purchasing Agent concurrence, because “competitive bidding would produce no economic benefit to the County” and may result in the lack of continuity in appropriate mandated correctional medical care to detained adults and children in detention facilities in the County of El Dorado; 3) Approve and authorize the Chair to sign retroactive Agreement 8953 with California Forensic Medical Group, Incorporated in the amount of $45,000,000 for medical services for the jail and juvenile detention facilities, for the retroactive term of July 1, 2024 through December 31, 2029; and 4) Authorize the Purchasing Agent to approve any amendments that do not change the amount or the term of the agreement, contingent upon County Counsel approval. FUNDING: General Fund (91%) and Community Corrections Partnership funds (9%). 24-2136 Approved Pass
  60. 58 END CONSENT CALENDAR
  61. 59 PAGE BREAK
  62. 60 DEPARTMENT MATTERS (Items in this category may be called at any time)
  63. 36. Chief Administrative Office recommending the Board: 1) Receive and file the attached Fiscal Year 2024-25 Mid-Year Budget Report and if needed, provide direction to staff; and 2) Approve and authorize the Chair to sign: a) Budget Transfer from the Auditor-Controller and the Health and Human Services Agency (HHSA) transferring $75,000 in funding from HHSA to the Auditor-Controller’s Office for auditing HHSA program specific invoices, which will reduce the Auditor-Controller's Net County Cost and increase General Fund Contingency by $75,000 (4/5 vote required); and b) Budget Transfer from the Auditor-Controller and Treasurer-Tax Collector to increase unanticipated delinquent tax revenue by $140,000 and transfer the funding to the Treasurer-Tax Collector’s Office which will reduce the Treasurer-Tax Collector's Net County Cost and increase General Fund Contingency by $140,000. (4/5 vote required) FUNDING: Countywide Budget. 25-0366 Approved Pass
  64. 62 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  65. 37. Supervisor Veerkamp recommending the Board receive a presentation regarding the California Nevada Interscholastic Ski and Snowboard Federation High School Championships to be held March 2-6, 2025 at Sierra-at-Tahoe. FUNDING: N/A 25-0335 Received and Filed
  66. 63 Page Break
  67. 64 Page Break
  68. 65 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  69. 66 OPEN FORUM
  70. 67 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  71. 38. Planning and Building Department, Planning Division, Long Range Planning Unit, hosting a Board public workshop to solicit Board input, comments, and direction and to encourage public comment on amendments to Chapter 130.36 of the County Zoning Ordinance (Signs) and draft sign standards for the Cameron Park Community Region. FUNDING: General Fund. 25-0301 Approved Pass
  72. 69 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
  73. 69 OPEN FORUM (Public Comment) 25-0428
  74. 70 CAO UPDATE (May be called at any time during the meeting)
  75. 71 ADJOURNED AT 3:24 P.M.
  76. 71 At 1:53 P.M. Supervisor Parlin joined the meeting and invoked AB2449. Supervisor Parlin stated she was unable to attend today's meeting due to traveling on County business, which is considered "just cause" to allow for remote participation under AB2449 (Government Code 54953(f)). In order to comply with AB2449, County Counsel asked that the record reflect there is a quorum of members physically present at the meeting. Supervisor Parlin disclosed that there are no individuals 18 years of age or older present in the room with her. Finally, in compliance with AB2449 Supervisor Parlin kept her camera on during the meeting.
  77. 72 PAGE BREAK
  78. 73 CLOSED SESSION
  79. 39. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Larissa Rodda v. County of El Dorado; Kourtney Vinatieri-Mohn, Does 1 to 20, El Dorado County Superior Court, Case No. 24CV2819 Number of potential cases: (1). 25-0318 No Action Reported.
  80. 40. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. 25-0357 No Action Reported.
  81. 41. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Project: Mount Murphy Road at South Fork American River - Bridge replacement Properties: APNs 006-163-002 and 006-191-001 County Negotiator: Rafael Martinez, Director of Transportation or designee Negotiating Parties: The State of California Under Negotiation: Price and terms of payment for sale 25-0358 No Action Reported.
  82. 42. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Project: Green Valley Road at Indian Creek Bridge Property: APN 317-285-019 County Negotiator: Rafael Martinez, Director of Transportation or designee Negotiating Parties: Greenstone Country Owners Association Under Negotiation: Price and terms of payment for sale 25-0361 No Action Reported.
  83. 77 The Board recessed to Closed Session at 9:50 A.M.
  84. 43. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Project: Mount Murphy Road at South Fork American River - Bridge Replacement Property: APN 006-162-001 and 006-162-007 County Negotiator: Rafael Martinez, Director of Transportation or designee Negotiating Parties: Cobblestone Incorporated, a California Corporation Under Negotiation: Price and terms of payment for sale 25-0378 No Action Reported.
  85. 44. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Project: Mount Murphy Road at South Fork American River - Bridge Replacement Property: APN 006-164-002 County Negotiator: Rafael Martinez, Director of Transportation or designee Negotiating Parties: Gold Trail Grange No. 452, A California Corporation Under Negotiation: Price and terms of payment for sale 25-0379 No Action Reported.